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About the Role
The Port Authority of New York & New Jersey Law Department seeks an experienced and highly organized Senior Legal Secretary to join its Manhattan-based team. This role provides comprehensive legal support and handles confidential administrative duties for attorneys, acting as a key resource and exercising sound judgment and discretion.
Responsibilities
- Interface with executives, staff, judges, court personnel, law firms, and external agencies.
- Provide administrative support to litigation attorneys, including scheduling, correspondence, file maintenance, and communication.
- Assist with the preparation, scanning, and mailing of legal documents such as correspondence, pleadings, motions, and trial documents.
- Maintain electronic and physical litigation files in various case management systems, ensuring organization and accessibility.
- Perform office operations support, including invoice submission, mail handling, petty cash processing, and reimbursements.
- Coordinate communications with attorneys, opposing counsel, medical providers, experts, and internal departments.
- Review and complete new assignments and support continuous improvement efforts.
Requirements
- At least seven (7) years of full-time paid litigation-related secretarial work experience.
- Ability to work collectively and ethically, considering multiple stakeholder viewpoints and client interests.
- Ability to engage colleagues, internal clients, and external contacts in a collegial and business-friendly manner.
- Must meet all performance and attendance standards and have completed all probationary periods.
Skills
- Detail-oriented with strong analytical and drafting skills.
- Outstanding communication skills.
- Ability to maintain confidentiality and handle information with discretion and professionalism.
- Understanding of governmental agencies.
- Flexibility and resourcefulness in analyzing and resolving complex matters.
- Strong working knowledge of Microsoft Office Suite (Access, Excel, One Drive, Outlook, PowerPoint, Share Point, Word).
- Proficiency in Adobe Acrobat.
- Familiarity with document/matter management systems (Westlaw, Best Authority; LawManager & M-Files).
Location
- Manhattan
Work Type
- Hybrid
- Full-time
Experience Level
- Senior
Salary/Compensations
- $66,482 - $106,392
Benefits
- Competitive benefits package
- Professional environment that supports development and recognizes achievement
About the Company
- The Port Authority of New York & New Jersey (the “Port Authority”) Law Department is a 100+ person team.