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About the Role

NYCEM helps New Yorkers before, during, and after emergencies through preparedness, education, and response. The Office of the Chief Financial Officer oversees agency funds and procurement, with the Procurement Unit managing all procurement functions in compliance with City regulations. This role is critical in ensuring efficient and compliant contracting for emergency events and citywide initiatives.

Responsibilities

Oversee all contracting actions and vendor selection processes.
Confer with the ACCO and advise agency staff on procurement methodology and local law applicability.
Supervise procurement staff.
Review solicitations and proposals.
Approve oversight documents such as pre-solicitation reports and recommendations for awards.
Approve purchase orders and contracts in FMS.
Review and monitor agency procurement actions to ensure compliance with PPB rules and other requirements.
Oversee and manage procurements of varying size and complexity, ensuring timely fulfillment of Program Unit needs.
Ensure vendors understand Agency requirements and process flows.
Approve Pre-Solicitation Reports (PSRs), Recommendations for Award (RFAs), and Responsibility Determinations (RDs).
Oversee evaluation of submitted proposals and determine vendor responsiveness and responsibility.
Provide support in establishing and monitoring timelines for procurement tasks.
Assist in drafting specifications/scopes of work.
Review and approve contract specifications before advertising.
Ensure proper content and format of Requests for Proposals (RFPs) and other solicitation documents.
Monitor and update reports on the status of small and large-scale procurement plans.
Approve requirements contracts and purchase orders in FMS and/or PASSPort.
Submit contracts and task orders to the Comptroller’s Office for registration.
Track purchasing activity for management reporting and analysis.
Serve as the point of contact with the Mayor’s Office of Contract Services (MOCS) in the absence of the ACCO.
Represent the agency at citywide ACCO meetings and relevant public hearings.
Research Division of Citywide Administrative Services (DCAS) requirements contracts and State/federal contracting opportunities.
Consult with other City agencies on best practices and recommended vendors.
Participate in an Emergency Operations Center (EOC) team, potentially working evenings, weekends, holidays, or extended shifts during emergency activations.
Volunteer to assist with three Ready NY emergency preparedness presentations per year.
Be on call for EOC team rotations.
Write and conduct annual evaluations for staff.
Monitor and support staff progress without micro-managing.
Mediate conflict among staff, negotiating compromises and solutions.
Monitor workload and stress levels among staff members and implement strategies to reduce stress.
Be well-versed in all agency policies and procedures.
Seek guidance to support team members as necessary.

Requirements

A four-year high school diploma or its educational equivalent and eight years of satisfactory full-time professional experience in emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or a related area, with 18 months in an executive, managerial, administrative, or supervisory capacity.
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in specified areas, including 18 months in an executive, managerial, administrative, or supervisory capacity.
A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences, or a related field, and three years of satisfactory full-time professional experience in specified areas, including 18 months in an executive, managerial, administrative, or supervisory capacity.
Education and/or experience equivalent to the above options.
Must have a four-year high school diploma or its educational equivalent and 18 months of executive, managerial, administrative, or supervisory experience.
Candidates must be authorized to work in the United States without employer support.
Selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances.

Skills

Knowledge of procurement lifecycle from requisition through contract close-out across all procurement methodologies.
Knowledge of federal and state grant procurement requirements.
Excellent written and verbal communications skills.
Effective problem-solving skills.
Ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment.
Excellent analytical, interpersonal, and organizational skills.
Ability to communicate effectively.
In-depth knowledge of the City’s procurement policies and rules.
Knowledge of City systems such as Financial Management System (FMS), Procurement and Sourcing Solution Portal (Passport), Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP).
Possesses appropriate subject matter expertise.
Produces consistently high quality, accurate, and on-time deliverables.
Takes responsibility, is dependable, and accountable, and follows through.
Is responsive to requests from leadership.
Is thoughtful and deliberate in approach to solving problems.
Demonstrates innovation and creative thinking.
Communication is clear, precise, and timely.
Understands their audience and displays confidence in delivering their message.
Encourages collaboration and motivates others.
Is able to both lead and follow when necessary.
Is an active listener and considers a broad range of perspectives.
Creates a strategic vision and plan for the unit and communicates a path toward it.
Ensures unit activities contribute to the articulated vision.
Aligns the unit’s goals with the broader HCM and agency goals.
Demonstrates confidence, decisiveness, adaptability, and good judgment.
Brings solutions not problems.
Makes informed, equitable, and sometimes difficult decisions.
Values and seeks diverse perspectives by demonstrating awareness, sensitivity, and acceptance of cultural differences.
Delivers specific and growth-centered feedback.
Listens and receives honest and open feedback without defensiveness.
Provides actionable and constructive suggestions, resources, and guidance.
Regularly communicates the alignment of individual work with unit and agency goals.
Creates deliverables that are clear, well-written, appropriate to the topic, and targeted to the audience.
Models integrity and communicates truthfully and transparently.
Uses coaching techniques to support staff, helping them develop and enhance skills.
Encourages staff professional development, working with staff to develop goals and recommending resources for learning.
Stays connected on tracking progress.
Recognizes individual strengths, challenges, and styles, and determines how best to support each person.
Creates an environment in which staff members feel open to seeking help, guidance, and support from colleagues or managers.

Location

New York City

Work Type

Hybrid
Full-time

Experience Level

Executive
Managerial
Administrative
Supervisory

Education Level

High School Diploma or equivalent
Baccalaureate Degree
Master's Degree

Salary/Compensations

USD 90,000 to USD 100,000

About the Company

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response.
NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies.
NYCEM is staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.
The Office of the Chief Financial Officer is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.
The Procurement Unit is responsible for providing management, oversight, review, and support of all procurement functions at NYCEM.
NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules.

Equal Opportunity

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
NYCEM is committed to providing reasonable accommodations throughout the application and hiring process for qualified applicants with disabilities.