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About the Role
Healthy Kids is seeking a highly organized, detail-oriented Compliance & Automation Specialist to support documentation, licensing, and compliance activities across our growing, multi-state organization. This role will help ensure that required documentation, licensing information, and compliance records are accurate, organized, and up to date, with a primary focus on tracking children's required medical and health documentation.
Responsibilities
- Track required medical and health documentation for children across multiple states.
- Review records for missing, incomplete, or expired documentation.
- Monitor expiration dates and coordinate follow-up on required updates.
- Maintain accurate spreadsheets, databases, checklists, and compliance records.
- Track state-specific childcare licensing and documentation requirements.
- Monitor regulatory deadlines, renewals, and expiration dates.
- Assist with keeping internal compliance information current as requirements change.
- Organize documentation for licensing reviews, inspections, and audits.
- Track outstanding compliance items and follow up through completion.
- Prepare routine compliance reports and provide the CEO with updates on outstanding items.
- Communicate with internal teams to obtain missing information and resolve documentation issues.
- Identify discrepancies or potential compliance concerns and escalate them to the CEO or appropriate department.
- Maintain confidentiality when handling children's, family, and employee information.
- Assist with compliance projects and other related administrative duties as assigned.
Requirements
- Excellent organizational skills and attention to detail.
- Strong follow-through and ability to manage multiple deadlines.
- Strong computer skills and comfort working with spreadsheets and databases.
- Accurate data-entry and recordkeeping skills.
- Strong written and verbal communication skills.
- Ability to identify discrepancies and follow up until issues are resolved.
- Ability to work independently while collaborating with multiple departments.
- Professionalism and discretion when handling confidential information.
- Willingness to learn and work with requirements across multiple states.
- Previous administrative, compliance, or office support experience.
- Experience with spreadsheets, databases, or document-management systems.
- Experience in childcare, education, healthcare, human resources, or another regulated environment.
- Familiarity with licensing, regulatory documentation, quality assurance, or audit preparation.
- Childcare or multi-state compliance experience is helpful but not required.
Skills
- Organization
- Detail-orientation
- Documentation
- Tracking
- Follow-up
- Problem-solving
- Spreadsheet management
- Database management
- Data entry
- Recordkeeping
- Written communication
- Verbal communication
- Independent work
- Collaboration
- Confidentiality
- Compliance coordination
- Reporting
- Administrative operations
Location
- 2 Summit Court, Fishkill, NY 12524
Work Type
- Part-Time
- In Person
Experience Level
- Based on experience and qualifications
Salary/Compensations
- $21–$24 per hour
Benefits
- Employer-paid childcare for children enrolled in our program on the days and during the hours you work
- Telehealth, vision, and dental coverage
- 401(k) for eligible employees
- Paid sick time
- On-demand pay
- Professional development and career advancement opportunities
About the Company
- Healthy Kids Extended Day Programs is a rapidly growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across approximately 15 states.
- Our core values are Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose.
- As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve.
Equal Opportunity
- Healthy Kids Programs is an equal opportunity employer.
- We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.
- Hiring decisions are based solely on qualifications, merit, and business needs.