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About the Role

The Procurement Officer supports the delivery of procurement activity, supplier control, and procurement governance across property management services. This role ensures the business buys effectively, adheres to procurement processes, maintains accurate records, supports supplier accountability, and provides practical procurement support to operational teams.

Responsibilities

Support procurement activity across property management services, balancing value, quality, compliance, and service delivery.
Assist with tender processes, including scope collation, supplier selection, RFQs, ITTs, clarifications, evaluation administration, recommendation packs, and contract award documentation.
Run lower-risk sourcing activity and supplier exercises under the direction of the Procurement Manager or Procurement Lead.
Support the identification of supplier consolidation, cost saving, service improvement, and contract management opportunities across the portfolio.
Maintain the approved supplier database, including supplier vetting, onboarding, insurance checks, compliance documentation, and periodic reviews.
Track supplier performance using agreed KPIs, SLAs, service review outputs, and stakeholder feedback.
Escalate poor supplier performance, weak specifications, avoidable costs, and non-compliance with agreed procurement routes.
Coordinate supplier reviews, contract renewals, retendering activity, mobilisation actions, and performance improvement plans.
Support commercial negotiations by preparing data, supplier comparisons, pricing schedules, clarification logs, and evaluation summaries.
Prepare regular reporting on procurement activity, supplier performance, contract status, savings, risks, and opportunities.
Support with category planning, procurement strategy delivery, and wider commercial initiatives.
Work with Property Management, Facilities Management, and Asset Management teams to gather requirements and ensure procurement activity reflects operational needs.
Provide practical procurement advice to operational and property teams and help ensure requirements are properly scoped before supplier engagement.
Ensure procurement activity follows internal governance, approval, risk management, and financial control requirements.
Support service charge discipline by keeping procurement decisions evidenced, auditable, and capable of explanation to stakeholders.
Maintain accurate procurement records, contract documents, approval trails, supplier correspondence, and audit evidence.
Identify recurring procurement issues, process gaps, or inefficient supplier arrangements and recommend practical improvements.
Support mobilisation, transition, and new asset activity where supplier arrangements, procurement setup, or service contracts are required.

Requirements

Procurement, supply chain, contract administration, supplier management, or commercial support experience.
Experience in property, facilities management, real estate, or operational services.
Good understanding of tendering, RFQs, supplier onboarding, and procurement administration.
Able to support negotiations through clear preparation, analysis, documentation, and follow-up.
Good understanding of contract records, procurement controls, approval processes, and audit trails.
Commercial awareness across cost, value, service quality, and operational risk.
Able to analyse spend, compare supplier proposals, and produce clear summaries and recommendations.
Strong organisational skills and attention to detail across multiple procurement workstreams.
Confident stakeholder engagement across Property Management, Facilities Management, Asset Management, and Finance.
Clear written reporting, communication, and document management skills.
Comfortable using Microsoft Office, especially Excel, Word, and PowerPoint.
Takes ownership of allocated procurement tasks.
Works with accuracy, pace, and good judgement.
Challenges cost, quality, and supplier assumptions appropriately.
Acts with commercial discipline and process awareness.
Communicates clearly and constructively.
Keeps suppliers, stakeholders, and records properly organised.
Escalates risks, gaps, and poor performance promptly.
Balances value, service, and compliance properly.
Works collaboratively with operational teams.
Identifies improvement rather than accepting poor process.
Operates with accountability, discretion, and high standards.

Skills

Procurement
Supply chain
Contract administration
Supplier management
Commercial support
Tendering
RFQs
Supplier onboarding
Procurement administration
Negotiation support
Data analysis
Reporting
Microsoft Office (Excel, Word, PowerPoint)

Location

London
UK wide travel as required

Work Type

Full Time
On-site
1 day WFH (after 1 month)

Experience Level

Mid-level

Salary/Compensations

£40,000 - £55,000 / year

Benefits

Highly competitive salary DOE
Discretionary bonus scheme
25 days holiday per year plus bank holidays
Office closure over festive season
Additional holiday with service
Private Medical Insurance (medical history disregarded)
Healthcare Cash Plan
5% Company pension contribution
3x Life Assurance
Cycle to work scheme
Employee Assistance Programme

About the Company

Professionalism | We consistently seek to exceed expectations. Our people can express themselves fully while upholding the highest standards of conduct, competence, and integrity.
Ownership | Every asset, challenge, and opportunity is treated as our own. We deliver all real estate services in-house — never outsourcing responsibility, accountability, or blame.
Entrepreneurialism | We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.
Meritocracy | Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.
Action This Day | We do not defer or delay. Anything that can be done today, is done today.