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About the Role

This role provides administrative and operational support to the National Account, state managed, and field sales team across Out-of-Home channels. It also supports the ANZ Asset Manager with coordinating freezer movements, maintaining records, and ensuring effective communication.

Responsibilities

• Support the coordination of freezer and asset movements across Australia and New Zealand.
• Maintain accurate asset movement records, track outstanding requests, and follow up on deliveries, collections, transfers, and any issues requiring resolution.
• Minimize discretionary spend by booking fixed-fare flights and using recommended accommodation for interstate travel.
• Deliver accurate and timely administration, following correct procedures when managing contractors and vendors.
• Manage local office logistics, including meeting room bookings, hot-desk coordination, catering, office supplies, external meetings, and accommodation.
• Act as the conduit between the Field and Account teams and Kingloc to support the smooth delivery of equipment movement requests.
• Create and process expenses and invoices, including uniforms, contractors, and utilities.
• Organize travel for the Account Management Team, including booking requests and use of correct budget allocations.
• Conduct ad hoc budget reviews of indirect spend.
• Support the Event Conference Coordinator with conference organization, including journalling costs to individual cost centres.
• Build relationships with key TMICC contacts to support efficient office operations.

Requirements

• Experience in administration (2 – 5 years).
• Experience in developing strong internal relationships.
• Ability to operate confidently in a fast-paced sales and office environment.
• Strong organizational skills.
• Ability to manage multiple requests and priorities across the national team.
• Thinks end-to-end and takes ownership for results.
• Comfortable working in a fast-moving, evolving organisation.
• Values collaboration, clarity, and low-ego ways of working.

Skills

• Communication
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Analysis
• Stakeholder relationships
• Problem-solving
• Attention to detail
• Invoice management (desirable)
• Vendor management (desirable)
• Corporate travel management (desirable)

Location

• Australia
• New Zealand

Work Type

• Fixed-term contract

Experience Level

• 2-5 years administration experience

Salary/Compensations

• Market-competitive pay

Benefits

• Performance related rewards
• Flexible ways of working
• Support for health, wellbeing and life outside of work
• Time off to rest and recharge
• Ongoing learning and development opportunities

About the Company

• Life tastes better with ice cream.
• With 19,000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.
• We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world.
• We move fast and keep things simple.
• We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity.
• Our culture is high-performance, collaborative and focused on getting things done.
• We’re curious and ready for what’s next.
• We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.
• This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves.
• People who act like an owner and drive our business end-to-end.
• People who are driven by success to deliver more than we ever thought we could!
• You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.
• Roles with real accountability and visible impact.
• Free to move fast, experiment and challenge how things are done.
• Continuous learning and development as the business grows.
• Reward linked to performance and contribution.
• Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Equal Opportunity

• The Magnum Ice Cream Company is an Equal Opportunity Employer.
• We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.