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About the Role

Office Assistants perform essential clerical and support functions to meet agency program needs. Office Assistants 2 may supervise staff or handle complex tasks requiring specialized program knowledge and interaction with sensitive inquiries. This role involves processing applications, coordinating meetings, and responding to inquiries.

Responsibilities

Perform data entry, math calculations, mail, supply, and inventory tasks.
Prepare documents, answer telephones, and complete forms.
Assist customers and prepare reports, charts, graphs, and tables.
Design clerical processing procedures.
Gather, compile, and prepare data for reports and communications.
Respond to questions concerning unit or program operations.
Write responses to correspondence.
Resolve work problems.
Review forms and applications and make determinations.
Coordinate arrangements for meetings, courses, and gatherings.
Supervise two or more lower-level staff (Office Assistants 2).

Requirements

One year of clerical experience.
Must have taken and passed the specific job-related Civil Service exam and be reachable on the appropriate Civil Service list.
One year as an Office Assistant 1 (for promotion).
One year of permanent service in a clerical or key-boarding title allocated to Grade 5 or higher (for promotion).
Resume/CV should be included with the online application.
Successfully complete pre-employment physical examination and obtain medical clearance.
Complete electronic reference check with a minimum of three professional references.
Successfully complete a 4-panel drug screen.
Meet Regulatory Requirements for pre-employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Skills

Excellent communication skills
Interpersonal skills
Knowledge and understanding of patient care
Ability to respond to changing patient needs
Decision-making based on ethical principles
Adherence to high standards of excellence

Location

Stony Brook, NY

Work Type

Full-time
Onsite

Experience Level

Entry Level
Mid-Level

Salary/Compensations

Location Pay: for UUP, CSEA, and PEF full-time positions
Shift Differentials: Additional pay for evening, night, or other supplemental shifts

Benefits

Generous leave
Health insurance
Participation in the state pension system

About the Company

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care.
It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.
Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Equal Opportunity

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.