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About the Role
The Corporate Paralegal provides administrative, contract, reporting, and project support to the Business & Legal Affairs (“BALA”) department.
Responsibilities
- Maintain BALA’s contracts database, including uploading drafts and signed contracts, assisting with backlog uploads, tagging contracts with data identifiers, and ensuring identifiers are updated.
- Support the migration to a new contracts database by identifying pain points in the current system and contract management process.
- Manage contract approval and signature processes using contract comparison tools and Docusign.
- Coordinate approval, payment, and record-keeping of BALA invoices for external counsel and state compliance registrations.
- Proofread and send various legal letters and notices.
- Lead the non-disclosure agreement process for clients, vendors, RFPs, and prospective acquisitions.
- Assist with the review and negotiation of specific client out-of-scope statements of work, amendments, addenda, and certain vendor contracts.
- Maintain and compile monthly non-compete and background check spreadsheets.
- Assist with the compilation of the monthly client contract report.
- Support and facilitate various ad hoc reporting tasks and projects.
- Manage certificate of insurance requests.
Requirements
- Strong writer and communicator with strong interpersonal skills.
- Confident employee with strong analytical, project management, and leadership skills.
- Dynamic team player that can maintain the professional ability to partner with colleagues at various job levels.
- Independent worker with a strong sense of ownership and time management.
- Problem solver that can develop creative solutions and identify opportunities to streamline processes.
- Rigorous attention to detail with a commitment to follow through and accommodate tight deadlines.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Strong Microsoft Office skills including Word, Outlook, and Excel.
- At least two years of experience as a paralegal or administrative assistant.
- Media and/or entertainment experience preferred but not required.
- Licensed New York notary certificate preferred but not required.
Skills
- Microsoft Office
- Word
- Outlook
- Excel
- Contract Administration
- Contract Review
- Reporting
- Project Management
- Interpersonal Skills
- Analytical Skills
- Leadership Skills
- Time Management
- Problem Solving
- Attention to Detail
- Confidentiality
- Judgment
Location
- New York City
- Los Angeles
- Toronto
Work Type
- Hybrid
Experience Level
- At least two years of experience
Education Level
- Bachelor’s Degree
- Certification through an accredited organization (preferred)
Salary/Compensations
- $60,000.00 - $75,000.00
Benefits
- Discretionary bonus
- Health insurance coverage
- Life and disability insurance
- Retirement savings plans
- Company paid holidays
- Unlimited paid time off (PTO)
- Mental health and wellness resources
- Pet insurance
- Childcare resources
- Identity theft insurance
- Fertility assistance programs
- Fitness reimbursement
About the Company
- Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms.
- Headquartered in New York City, with offices in Los Angeles and Toronto.
- A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service.
- Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain’s New York Business and Los Angeles Business Journal.
- Together we are building a place of belonging.
- At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe and empowered.
- We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.
- Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow.
Equal Opportunity
- Horizon Media is proud to be an equal opportunity workplace.
- We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
- We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.