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About the Role
The Executive Operations team partners with Notion's leadership, acting as trusted advisors and problem-solvers to enhance executive impact by anticipating needs, streamlining operations, and building systems. This role supports two leaders in the Engineering and Product organizations, requiring a proactive, adaptable, and organized individual who can manage complex scheduling, drive cross-functional coordination, and bring clarity to fast-moving priorities.
Responsibilities
- Partner with Engineering and Product leaders on running the day-to-day of an efficient, high-velocity, and fun organization
- Prioritize and coordinate the teams’ operating calendar, ensuring time is spent in a way that's most leveraged to achieve business objectives
- Organize, attend, and track meeting notes and action items, with an eye on making every interaction productive and warm
- Manage flights, hotels, transportation, dining, etc., with strong attention to detail
- Manage expense reports for the executives supported
- Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized
Requirements
- 5+ years of Executive Operations experience at fast-growing companies, ideally with experience with technical teams
- Organized and detail-oriented with strong attention to detail, able to stay calm under pressure, a quick thinker, and create order out of chaos
- Ability to communicate the priorities of leadership within Notion, whether by written, verbal, or group communication
- Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite
- Proven ability to build relationships and bring warmth to all levels of the organization
- Demonstrated ability to maintain complete confidentiality on all business matters
- Intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in work
Skills
- Executive Operations
- Calendar Management
- Meeting Management
- Travel Planning
- Expense Management
- Event Planning
- Communication
- Relationship Building
- Confidentiality
- AI Collaboration
Location
- San Francisco
Work Type
- Onsite
- Hybrid
Experience Level
- 5+ years
Salary/Compensations
- $165,000 - $190,000
About the Company
- Notion is the collaborative AI workspace where teams and agents think together, building one place for knowledge, projects, meetings, and AI tools. Millions of individuals, small teams, and large companies run their work on Notion. Notinos care about craft, building things that last, and the belief that great work is still fundamentally human. Their goal is to set the standard for how humans work together in the AI era, giving customers more time for their life's work.
Equal Opportunity
- Notion is committed to providing highly competitive cash compensation, equity, and benefits.
- Notion hires talented people from a wide range of backgrounds.
- Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic.
- Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law.
- Notion provides reasonable accommodations during the application process.
- Notion is proud to be an equal opportunity employer.
- Notion does not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic.
- Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.