Administrative Assistant Puppy Program
CANINE COMPANIONS FOR INDEPENDENCE, INC. · Medford, NY, US
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About the Role
The Administrative Assistant Puppy Program provides clerical, administrative, and organizational support to the puppy program with a high degree of accuracy, responsiveness, and discretion. At Canine Companions, we are dedicated to making a difference in the lives of people with disabilities by providing independence to individuals while also giving a dog a meaningful job.
Responsibilities
- Assist puppy program manager with the maintenance of prospective and current puppy raiser lists and puppy availability.
- Review puppy raiser applications, schedule phone interviews and site visits.
- Assist with the processing of confirmation of acceptance or denial letters to prospective puppy raisers.
- Assist with the ordering, updating, assembly, and administration of puppy raising manuals, related printed matter, and collateral supplies.
- Assist with arrangements for puppy placements with puppy raisers, conducting puppy raiser orientations, shipping arrangements, creating puppy raiser contracts, orientation folders, manuals, and other orientation-related needs.
- Update, prepare, and distribute turn-in packets and related correspondence to puppy raisers of matriculating dogs.
- Monitor and coordinate the return of all materials from puppy raisers prior to matriculation.
- Assist the puppy program manager at graduation and turn-in, including puppy raiser reception, check-in, photos, and tours.
- Assist with the preparation of release dog contracts, notification of puppy raiser of released dog, adoption back to puppy raiser, or hand-off to release dog coordinator to process through the released dog waiting list.
Requirements
- Ability to multitask and manage time effectively while maintaining organization and attention to small details.
- Professional work ethic and ability to communicate with a calm demeanor under emotional circumstances.
- Ability to compose and transcribe letters using Word and mail merge.
- Familiarity with Microsoft Office (Word, Excel, etc.), Adobe, and other business software.
- Knowledge of puppy behavior and basic training.
Skills
- Microsoft Office
- Adobe
- Mail merge
- Puppy behavior
- Basic training
Location
- New York - Medford, NY
Work Type
- Full Time
Experience Level
- Entry
Salary/Compensations
- $21.00-$24.00 per hour
Benefits
- Employer-Paid Health Coverage: Medical, dental, and vision benefits for staff
- Paid Time Off: 14 paid holidays annually, including an Inclusion Holiday, plus 17 paid days off (PTO) during your first year
- Retirement Savings: Employer-matched 403(b) retirement plan
- Community Engagement: Additional paid hours to volunteer within your community
- Employee Assistance & Wellness Programs: Support for both professional and personal well-being
About the Company
- At Canine Companions, we’re dedicated to making a difference in the lives of people with disabilities. As an employee, you’ll help provide independence to individuals, while also giving a dog a meaningful job. Our commitment to our mission is reflected in our equally strong dedication to our employees.
Equal Opportunity
- We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions.
- Pursuant to local Fair Chance Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
- If you need accommodations during the interview process, please let us know. We are committed to ensuring all applicants have equal access to the opportunity to succeed.