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About the Role
The Payroll Analyst supports accurate and timely payroll processing for U.S. and Canada employee populations. This role collaborates cross-functionally with HR, Benefits, Finance, and external vendors to ensure payroll inputs are validated, payroll regulations are followed, and employee compensation is delivered with precision and care. This role is ideal for a detail-oriented payroll professional who demonstrates critical thinking, accountability, and a strong desire to grow within a dynamic payroll environment. The Payroll Analyst also assists in the maintenance of payroll procedures, audits, reporting, and contributes to ongoing process improvements.
Responsibilities
- Accurately prepare, validate, and submit payroll data to third-party vendors (ADP GlobalView, eTime) for U.S. and Canadian populations.
- Reconcile payroll input files from various sources including timekeeping, benefits, stock, relocation, rewards, retirement, and deferred compensation.
- Perform pre- and post-payroll audits to identify discrepancies and ensure integrity of pay results.
- Ensure compliance with federal, state/provincial, and local payroll tax laws, wage and hour laws, and overtime regulations.
- Assist in calculating and processing off-cycle payments, pay corrections, garnishments, and adjustments.
- Support quarterly and year-end tax reconciliations, filings, and distribution of W-2s/T4s.
- Collaborate with HR, Benefits, and internal partners to resolve employee pay-related inquiries with professionalism and discretion.
- Participate in system upgrades, UAT testing, payroll projects, and process documentation.
- Maintain and update payroll procedures, workflows, and knowledge base materials.
- Identify trends and recurring issues to support root cause analysis and continuous improvement.
Requirements
- 2+ years experience with headcount of 500+ in an environment with multiple pay frequencies (biweekly, semimonthly) to include standard and one-time payments (bonuses, commissions, stock vest).
- Exposure to knowledge transfer activities such as transition planning, documentation of process, desktop procedure, and payroll checklist.
- Knowledgeable on ADP Globalview, eTime Timekeeping system and Workday.
- Adequate knowledge in payroll regulation and statutory of US/Canada payroll.
- Able to maintain a good working relationship with payroll vendors and stakeholders.
- Has experienced handling different payroll and timekeeping systems.
- Good verbal and written communication skills with customer service and interpersonal skills.
- Advanced Excel level, proficient with all other MS Office applications.
Skills
- Forecasting
- Financial report
- Financial Analysis
- Ms excel
- ADP Global View
- eTime Keeping
- Workday
- CPA
- APA
- Wage and hour compliance
- Garnishment processing
- Payroll tax fundamentals
- Data validation
- Reconciliation
- Managing sensitive employee data
- Integrity
- Confidentiality
- Organizational skills
- Communication skills
Location
- Austin, TX
Work Type
- Contract
- Hybrid
Experience Level
- Intermediate Level
Education Level
- Diploma or bachelors degree in Accounting, Human Resources or relevant field or equivalent experience of 5 or more years of US/Canada payroll experience as an Analyst/processor for a large multi-state employer
- Bachelors is required
Salary/Compensations
- $26.00 - $41.00/hr
Benefits
- Medical
- dental & vision
- Critical Illness
- Accident
- Hospital
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.