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About the Role

We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong background in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment. This position will be working across multiple TRC projects, closely with TRC’s land management team.

Responsibilities

Work across multiple TRC land projects and support the land management team with various administrative needs.
Manage databases and generate documents as required by project right of way procedures.
Ensure Land files are maintained according to Land Procedure and oversee all Land administration.
Input right of way data into the database correctly.
Ensure accuracy of all right of way data exports and reports generated from the database.
Assist the Manager in producing land acquisition cost totals and forecasts for the project when required.
Produce reports from the database as requested.
Work closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
Ensure all tasks follow approved Project Procedures.
Assemble and maintain right of way tract files according to approved Project Procedures.
Maintain electronic copies of landowner documents as required by approved Project Procedures.
Oversee and assist in the preparation of all acquisition packages prior to issuing to Land Agents.
Review all executed documents for accuracy.
Review payments for easements and damages.
Prepare ownership, survey permission, and construction line lists.
Prepare releases and subordinations for mortgages and liens when required by approved Project Procedures.
Assist in landowner mail outs and track registered and certified mail receipts.
Record executed documents in the appropriate county after approval by Manager or Supervisor.
Administer line list reports, survey restrictions reports, and construction restrictions reports.
Review completed files for execution by all parties in interest, check for proper notarizations, ensure all supporting forms have been properly executed, transfer all original documentation to office file, and send all required instruments for recording.
Review tract files for completeness and compliance with approved Project Procedures.
Review each condemnation file for completeness and transmit to Manager.
Arrange for transfer of hardcopy tract files to client at project completion.
Support the administrative needs of the land management team.
Adhere to project Safety Plan.

Requirements

Bachelor’s degree in a real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
Multiple years of experience as a document specialist.
Title experience, or ability to read / understand title documents.
Exceptional database, spreadsheet, and document generation experience.
Major project experience in a multistate environment preferred.
Previous supervisory experience a plus.
High degree of proficiency in PC operation, including spreadsheet and word processing.
Experience in database software programs.
Ability to demonstrate initiative and assertiveness.
Ability to plan and manage work in an efficient manner.
Ability to work well under stress and time pressures.
Competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
Practical experience in the application, modification, and adaptation of standards and techniques.
Detail-oriented with excellent oral and written communication skills.
Highly organized and experienced in working in a highly collaborative team environment.
Commitment to customer satisfaction.
Experienced in working in fast-paced environments.
Highly adaptable to changing priorities.
Able to lift and/or move up to 35 pounds.
Specific vision abilities required include close vision, distance vision, color vision, and the ability to adjust focus.
Ability to sit, use hands and fingers, handle objects, tools, controls, reach with hands and arms, hear and talk.
Ability to stand, walk, stoop, kneel, or crouch.

Skills

Right of way title experience
Land database technology
Database management
Document generation
PC operation
Spreadsheet software
Word processing
Database software programs
Land descriptions
Land terminology
Easements
Conveyance documents
Oral communication
Written communication

Location

Multiple TRC projects

Work Type

Full-time

Experience Level

Multiple years of experience as a document specialist
Previous supervisory experience a plus

Education Level

Bachelor’s degree in real property related field preferred
Completed training by an authorized real estate company
Training courses offered by the IRWA
Paralegal certification is a plus

Salary/Compensations

USD $27.00 - USD $35.00 /Hr.

Benefits

Medical, dental, vision, and disability insurance.
401k package that includes both traditional and Roth IRA options and Company match.
Paid time off contingent upon full-time status, PTO is 7 days per year.
A minimum of 8 Paid Holidays per year.
Paid sick, family, and disability leave in accordance with the laws of their state of residence.

About the Company

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector.
TRC and WSP’s experts create positive, long-lasting impacts in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors.
TRC combines science with the latest technology to devise innovative solutions.
TRC recognizes that the expertise of its staff is its strongest asset, generously rewarding employees for successful performance and investing in their careers through training and development.

Equal Opportunity

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.