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About the Role
The Shipping Clerk supports the accurate and timely processing of outbound freight shipments. This position reviews outbound orders, verifies order and material information, prepares shipping documentation, enters shipment details into carrier and client portals, and maintains accurate shipping records. The role works closely with multiple internal departments to resolve discrepancies and ensure outbound orders are processed correctly.
Responsibilities
- Review and process outbound orders in V9, verifying order details, quantities, shipping terms, delivery addresses, and billing information for accuracy.
- Verify material quantities physically and against the information recorded in V9 and the applicable customer order and shipping documentation.
- Prepare Bills of Lading (BOLs), packing slips, shipping labels, and other required outbound shipping documents.
- Enter shipment information into carrier portals, including CH Robinson and other client-specific transportation platforms, as required.
- Use Excel reports and internal tracking tools to review orders ready for shipment and maintain visibility of outbound freight.
- Identify, label, and mark crates to support proper material identification and shipment traceability.
- Inspect materials for visible damage or discrepancies before shipment and promptly report any concerns to management.
- Follow up on outbound shipments, outstanding documentation, emails, and other shipping-related matters to support timely processing and resolution.
- Communicate and coordinate with multiple internal departments, including Sales, Planning, Production, and Shipping, to resolve discrepancies and address shipment-related questions.
- Maintain accurate shipping records, documentation, and transaction history in V9 and other applicable systems.
- Identify, document, and promptly communicate discrepancies involving order information, quantities, shipping documentation, material identification, and shipment details.
- Maintain a clean, organized, and orderly assigned work area while adhering to company policies and health and safety requirements.
- Monitor shipping supplies and notify management when replenishment is required.
- Perform other related duties and responsibilities as assigned.
Requirements
- High School Diploma, GED, or equivalent.
- Minimum of 1–2 years of experience in shipping, receiving, warehouse, or distribution operations.
- Experience with forklifts and other industrial truck operations.
- Proficiency in using warehouse management systems, ERP systems, shipping software, or inventory management software.
- Ability to accurately prepare and process shipping documents, packing slips, purchase orders, and shipping labels.
- Experience verifying inbound and outbound shipments for quantity, quality, and accuracy against supporting documentation.
- Basic computer proficiency, including Microsoft Office (Outlook, Excel) and data entry.
- Ability to identify discrepancies in shipments, inventory, and documentation and resolve issues promptly.
- Manufacturing and warehouse environment with regular exposure to production activities, shipping operations, and material handling equipment.
- Frequent exposure to moving machinery, forklifts, varying temperatures, noise, dust, and other conditions typical of a manufacturing facility.
- Adherence to all company safety policies, OSHA regulations, and required PPE is mandatory.
- Frequently stand, walk, bend, stoop, reach, and perform repetitive movements throughout the workday.
- Regularly lift, carry, push, and pull materials weighing up to 50 pounds.
- Safely operate forklifts and other material handling equipment while maintaining the visual acuity and manual dexterity necessary to inspect, label, and move materials accurately.
Skills
- Bilingual (English/Spanish) is preferred.
- Microsoft Office (Outlook, Excel)
- Data entry
- Warehouse management systems
- ERP systems
- Shipping software
- Inventory management software
- Forklift operation
- Material handling equipment operation
Location
- Bronx, NY
Work Type
- Full Time
- Regular
- In-Person
Experience Level
- Experienced
- 1-2 years of experience
Education Level
- High School Diploma
- GED
- Equivalent
Salary/Compensations
- $20.00-25.00 per hour
Benefits
- Medical/Dental/Vision/Life Insurance
- HSA
- Employee Assistance Program (EAP)
- Plum Benefits
About the Company
- Vantage Elevation, LLC is North America’s leading independent manufacturer of elevator components and systems.
- Vantage is comprised of eight business units including GAL Manufacturing; GAL Canada; BSIS; Hollister-Whitney; Elevator Controls; Courion; Bore-Max; Thames Valley Controls and Vertical Dimensions.
- Through its brands, Vantage supplies almost all electro-mechanical devices used in contemporary elevators.
- The Vantage group employs over 900 staff in multiple locations across the United States, Canada, and the United Kingdom.
Equal Opportunity
- Vantage Elevation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.