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About the Role
The Event Operations Coordinator supports the operational and logistical planning and execution of live events from pre-production through post-event evaluation. This role assists with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for attendees, sponsors, and stakeholders.
Responsibilities
- Assist in planning and managing event logistics, including venue selection and vendor management, registration and attendee management, food & beverage coordination, sponsorship fulfillment and deliverables, hotel accommodations, audio-visual production, floor plans and room layouts, décor, signage, and branded materials, and event technology.
- Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists.
- Track event expenses, create purchase orders, process invoices, and manage payments.
- Build strong working relationships with internal stakeholders, senior leadership, sponsors, and external vendors.
- Develop expertise in event technology platforms, including registration systems, event websites, mobile apps, onsite registration equipment, and attendee engagement tools.
- Take on additional responsibilities as the Events team continues to grow and evolve.
Requirements
- 0-2 years of corporate event management experience, particularly with mid-sized to large events.
- Proven ability to execute successful events.
- Experience using event management platforms such as Cvent, event websites, i.e. WordPress, mobile event apps, and attendee engagement tools.
- Strong organizational skills with the ability to manage multiple projects, timelines, budgets, and competing priorities.
- Experience working with third-party vendors, reviewing contracts, and supporting negotiations.
- Demonstrated ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments.
- Strong attention to detail balanced with forward-thinking decision-making.
- Ability to work effectively across departments while building strong relationships with internal and external stakeholders.
- Excellent written and verbal communication skills.
- Willingness to work flexible hours, including evenings and weekends during peak event periods.
- Ability to lift and move materials weighing approximately 15–30 pounds.
- Up to 25% domestic and international travel required.
- Candidates should reside within reasonable proximity to a major U.S. airport.
- Positive, high-energy, solution-oriented mindset.
- Passion for continuous learning and improving operational excellence.
- Innovative thinker who embraces technology and identifies opportunities to improve processes.
- Collaborative team player who values inclusion, partnership, and shared success.
- Professional judgment with the ability to make informed decisions and adapt quickly to changing priorities.
Skills
- Event Logistics Coordination
- Project Management
- Financial Administration
- Stakeholder Collaboration
- Event Technology
- Vendor Management
- Problem-Solving
- Strategic Thinking
- Collaboration
- Communication
- Adaptability
Location
- Domestic
- International
Work Type
- Full-time
Experience Level
- 0-2 years
Salary/Compensations
- $55,000 - $75,000
Benefits
- Comprehensive and competitive benefits package covering health, retirement, wellbeing, and more.
- Optional benefits to meet diverse needs.
About the Company
- The Events team is responsible for the development, planning, and execution of Dow Jones Energy's global paid events, ensuring they are delivered on time, within budget, and provide a best-in-class attendee experience.
- We thrive in a collaborative environment, working toward shared goals with an open-minded, can-do attitude. Efficiency, teamwork, and alignment are essential to the success of every event.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets
- We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
- Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.