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About the Role
We're hiring an Office Administrator to own our front desk and be the first face people see at Ulysses. You'll run a busy, high-traffic reception area in our San Francisco HQ: welcoming customers, partners, suppliers and candidates; managing deliveries; and keeping the office running smoothly. You'll work closely with Talent Acquisition on onsite interviews and support the team on events. This role is for an outgoing, energetic people person who enjoys being in the middle of the action. You'll juggle a lot at once, read people and situations quickly, and keep everyone feeling looked after, even on the busiest days.
Responsibilities
- Own the reception area, greeting and checking in customers, partners, suppliers, contractors, and interview candidates.
- Manage visitor sign-in, badges, NDAs, and escorts.
- Receive, log, and route packages, freight, and supplier drop-offs.
- Coordinate with shop and operations teams for timely delivery of parts.
- Partner with Talent Acquisition on onsite interviews, including scheduling rooms, greeting candidates, and managing the day's flow.
- Support planning and execution of team events, offsites, customer visits, and all-hands meetings.
- Manage office supplies and vendors.
- Serve as the first point of contact for facilities issues.
- Handle phones, the shared inbox, and ad-hoc requests.
- Prioritize tasks effectively in a fast-paced environment.
Requirements
- Outgoing and energized by people, enjoying meeting new faces and making everyone feel welcome.
- 2+ years of experience in reception, front-of-house, office administration, hospitality, or a similar customer-facing role.
- Strong emotional intelligence, with the ability to read a room, stay calm under pressure, and adapt communication style.
- Excellent time management skills to juggle multiple tasks in a high-traffic environment.
- Clear, friendly, and professional communication skills (in person, phone, and writing).
- Highly organized and detail-oriented with a proactive, get-it-done attitude.
- Comfortable using Google Workspace or Microsoft 365, calendars, and Slack.
- Able to work fully onsite in San Francisco.
Skills
- Reception management
- Visitor management
- Delivery and mail handling
- Interview logistics support
- Event support
- Office operations management
- Vendor management
- Facilities issue resolution
- Phone and inbox management
- Task prioritization
- Google Workspace
- Microsoft 365
- Calendar management
- Slack
- Event planning
- Recruiting support
- Visitor management tools (Envoy or similar)
Location
- San Francisco, CA
Work Type
- Onsite
- Full-time
Experience Level
- 2+ years of experience
About the Company
- Ulysses is the ocean company, designing, manufacturing, and operating autonomous vehicles for surface and subsea operations.
- Our vertically integrated platform includes Mako (AUV), Leviathan (autonomous surface vessel mothership), and Kraken (automated launch-and-recovery system).
- We are focused on reducing the cost of ocean operations to enable persistent monitoring.
- We operate globally across defense, ocean science, and commercial survey.
- Founded in 2023 and headquartered in San Francisco, Ulysses has raised $48 million in funding.
- Our team is lean, hands-on, and fast-paced.