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About the Role
PAC NYC is seeking an organized, driven, and mission-oriented Development Coordinator to support the Development team. This role involves assisting with donor cultivation, stakeholder experience, and administrative tasks within a fast-paced fundraising environment.
Responsibilities
- Coordinate and support the Development team's activities, including data management, donor communication, and general administration.
- Ensure donor data integration into Spektrix, including biographical data, research, activities, and engagement.
- Manage the timely completion of pledges, gift agreements, invoices, and other donor documentation.
- Maintain accurate donor recognition and crediting records for publications and online platforms.
- Research donors and prospective donors, preparing executive briefs for meetings and events.
- Organize departmental files in an open-source format for transparency and information sharing.
- Fulfill donor requests for tickets, restaurant reservations, and other experiences in collaboration with relevant departments.
- Provide high-touch hospitality to support donor requests, including meeting donors at the box office.
- Coordinate and schedule group tours for the Member program, potentially leading tours.
- Attend department meetings, taking notes and recording action items.
- Track progress and completion of tasks using organizational software and processes.
- Handle follow-up on tasks independently when appropriate.
- Assist in drafting donor communications, including emails, memos, proposals, and decks.
- Manage the Donor Activities Calendar, coordinating with leadership, events, and other departments.
- Provide scheduling support for the Development department.
- Serve as a generalist, assisting with various projects and initiatives as needed.
- Reconcile monthly credit card reports for accurate record-keeping and budget management.
Requirements
- 2+ years in a coordinator role, ideally supporting a fundraising team.
- Strong interpersonal and relationship-building skills.
- Ability to work collaboratively and handle tasks of all sizes.
- Excellent written and verbal communication skills.
- Ability to work under pressure and meet deadlines.
- Proficiency in using donor databases and CRM software, such as Spektrix.
- Detail-oriented with strong organizational skills.
- Passion for the performing arts and commitment to PAC NYC's mission.
Skills
- Data management
- Donor communication
- Donor services
- General administration
- Calendar support
- Spektrix
- Microsoft Word
- Microsoft PowerPoint
- Organizational software
- CRM software
Location
- World Trade Center, New York City
Work Type
- Full-time
Experience Level
- Coordinator
Salary/Compensations
- $60,000 - $68,000
Benefits
- Health, dental, vision, life, accidental death and dismemberment and disability benefits
- Self-insured dental, vision and health care and dependent day care flexible spending accounts
- Paid time off
- 401K enrollment with employer match
About the Company
- The Perelman Performing Arts Center (PAC NYC) opened in Fall 2023 at the World Trade Center site, featuring three flexible performance spaces for theatre, dance, music, and chamber opera.
- PAC NYC's mission is to create connections by cultivating bonds between artists and communities through exemplary performances and dialogue across the arts.
- The organization aims to celebrate life and affirm community, reflecting the dynamic energy of New York City.
Equal Opportunity
- Equal employment opportunity and a commitment to a diverse staff are fundamental principles at PAC NYC.
- Employment opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender identity, sexual orientation, age, national origin, citizenship, disability, veteran status or any other protected characteristic as established under law.
- PAC NYC is committed to building a diverse and inclusive workplace.