Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

Tailor your resume to this OAAA Contract Specialist V role.

Rezi rewrites your resume against Texas Health & Human Services Commission's job description. Free.

Resume score gauge reading 58 out of 100

Don't guess if your resume is good enough.

See how it scores against the OAAA Contract Specialist V posting at Texas Health & Human Services Commission — free, in seconds.

About the Role

Performs advanced (senior level) contract management work overseeing the full contract life cycle, monitoring, and ensuring alignment with state procurement standards. Serves as a subject matter expert on contract performance and risk, potentially preparing and reviewing working papers, monitoring audit findings, and ensuring documentation compliance. Provides technical assistance, evaluates policy, writes guidance, and develops others to support the Office of Area Agencies on Aging. Manages complex, high-value contracts supporting Older Americans Act services, shaping processes, strengthening compliance, and contributing alongside experienced professionals. Aids and recommends sanctions or other contract actions for enforcement of terms and conditions. Works under minimal supervision with considerable latitude for initiative and independent judgment.

Responsibilities

Independently manages a portfolio of complex, high-dollar, or high-risk contracts.
Serves as primary point of contact between the agency and the vendor for all contract matters throughout the contract lifecycle.
Reviews and processes contract amendments, renewals, change orders, and supporting documentation.
Coordinates with PCS, budget, and System Legal on solicitations, through contract execution, while adhering to procurement policy compliance.
Prepares and routes contract execution documentation.
Prepares and submits required contract reports to division leadership, oversight bodies, business owners, and external stakeholders.
Maintains accurate contract files and documentation in accordance with records retention requirements and agency standards.
Tracks and reports contract performance metrics.
Supports legislative inquiries, audit responses, public information requests, and Sunset review activities related to assigned contracts.
Maintains contract data in agency systems including GMS, SCOR, CAPPS, and SharePoint repositories.
Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract monitoring.
Makes recommendations for changes to, maintains and updates policies and procedures, as well as external guidelines.
Responsible for developing the annual contract monitoring plan and coordinating with the program, contract management, and contractor staff.
Conducts contract close-out activities, including final deliverable validation, final invoice reconciliation, vendor performance documentation, and contract file archiving consistent with state records retention requirements.
Coordinates with the Records Management Office on retention compliance.
Documents lessons learned and recommendations for future procurements involving the same scope or vendor.
Performs complex monitoring of government, educational, non-profit and/or for-profit entities contracted to administer various programs for Older Americans Act services.
Plans and executes monitoring procedures, risk analysis, facilitates meetings for monitoring events assigned to understand the contract/program under review, identifies risks, conducts testing of source documentation for compliance, and reviews evidence and contractor responses for any issues identified during the monitoring engagement.
Will be crossed trained to conduct various types of monitoring and contract management activities as determined by business need.
May actively participate or serve in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Requirements

Graduation from an accredited four-year college or university with major coursework in business administration, public administration, finance, accounting, or a related field. Experience may substitute for education on a year-for-year basis.
Three (3) years of full-time professional experience in large public sector organizations in contract development or management.
Two (2) years of experience interpreting federal and state laws, policies, rules and requirements in health and human services programs.
Certified Texas Contract Management (CTCM) is preferred and must be obtained within the first 6 months of employment and remain active throughout employment.

Skills

State of Texas procurement and contract management law, rules, policies, and best practices, including the Texas Procurement and Contract Management Guide for contract and grant management/administration.
Business processes, process improvement, contract management/administrative systems, and contract management/administration processes.
Competitive solicitation processes and state procurement procedures, state of Texas budgeting and other financial policies and procedures.
Contract management, monitoring, and reporting practices for complex services contracts to reduce risk to the enterprise and customers.
Cost and price analysis methodologies, federal procurement standards where applicable to HHS System contracts, and HHS System procurement processes including SCOR, CAPPS, and PCS workflows.
Managing complex services contracts post-award through the full contract lifecycle.
Conducting contract monitoring activities, including identifying and addressing performance deficiencies.
Reviewing and validating invoices and deliverables against contract terms; preparing formal monitoring reports, performance reports, and contract documentation.
Negotiating contract amendments, change orders, and corrective actions with vendors.
Writing complex documents, policies and procedures.
Managing multiple and competing priorities.
Organizing and presenting information effectively to executive leadership and external stakeholders.
Use of computer software including, but not limited to SharePoint, CAPPS Financial, SCOR, Excel, ACCESS, HHSAS, USAS, or other governmental financial, contract management or human resources applications.
Independently manage a complex contract portfolio post-award; apply sound judgment to contract decisions with significant financial or operational impact.
Build and maintain effective working relationships with diverse groups and entities such as colleagues, leadership, vendors, and agencies within the enterprise.
Adapt to shifting priorities, including fiscal year-end, biennium transitions, and emerging vendor or stakeholder issues.
Problem solve and resolve conflict.
Communicate effectively in writing and verbally with executive leadership, vendors, and external stakeholders.
Establish goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources.
Make independent and sound technical decisions and analyze new situations when encountered.
Learn and use sophisticated software/applications as necessary to successfully perform duties and assignments.
Interpret and apply federal and state statutes, as well as, agency rules, and policies in the development of guidelines, policies, and procedures.

Location

AUSTIN

Work Type

Full time
Eligible for Telework

Experience Level

Advanced (senior level)
Three (3) years of full-time professional experience in large public sector organizations in contract development or management.
Two (2) years of experience interpreting federal and state laws, policies, rules and requirements in health and human services programs.
Two (2) years’ experience in contract monitoring, preferred.
Experience with State of Texas procurement systems including SCOR, CAPPS, and PCS workflows, preferred.
Experience managing contracts in a Texas state agency or HHS System environment, preferred.

Education Level

Graduation from an accredited four-year college or university with major coursework in business administration, public administration, finance, accounting, or a related field.

Salary/Compensations

$5,425.33 - $7,155.75 Monthly

Benefits

100% paid employee health insurance for full-time eligible employees
A defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement

About the Company

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.