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About the Role

The Assistant Managing Clerk will support our Managing Clerk’s Office, ensuring all court filings and litigation calendaring are handled with accuracy and in compliance with applicable rules. This role is critical in advising on and managing court submissions and deadlines for state and federal litigation matters.

Responsibilities

Demonstrate proficiency with litigation docketing and calendaring, including familiarity with systems such as CompuLaw, eDockets, Milana, or CourtAlert
Assist with the review, preparation, and electronic filing of legal documents in federal, state, and appellate courts
Monitor and manage litigation deadlines and maintain an accurate calendaring system
Provide guidance to legal staff on court rules and manual & e-filing procedures
Advise as to the service of process, including subpoenas and notices
Liaise with court personnel and external vendors (e.g., process servers, court runners)
Assist with the preparation and review of court-filed documents to ensure compliance with applicable court rules and formatting requirements
Conduct basic research regarding court rules and filing procedures
Stay current on changes to court rules and filing procedures and communicate relevant updates to the appropriate team members
Support the Managing Clerk & Senior Manager of Courts & Calendar in all aspects of the department’s responsibilities
Assist with compiling, processing, e-filing, printing, and distributing legal briefs, motions, and other court-related documents, including filings with courts and agencies
Assist with maintaining attorney court admissions, pro hac vice applications, notices of appearance, substitutions, and withdrawals
Assist with troubleshooting electronic filing issues, rejected filings, and other court-related procedural questions
Maintain accurate filing records, confirmations, and case-related documentation within the firm's document management systems
Demonstrate strong organizational skills, attention to detail, and the ability to prioritize multiple assignments and meet time-sensitive deadlines in a fast-paced environment
Demonstrate familiarity with federal and state electronic filing platforms, including NYSCEF and PACER/CM/ECF
Work overtime as required

Requirements

Proficiency in court filing systems (e.g., NYSCEF, ECF, PACER), Microsoft Office Suite, and docketing/calendaring software (e.g., CompuLaw, Milana, eDockets or CourtAlert)
Developing understanding of federal, state, and local court rules and filing protocols
Excellent organizational skills, strong attention to detail, proactive approach, and the ability to multitask in a high-pressure environment
Bachelor’s degree (preferred)
Paralegal certificate or legal studies background is a plus
3–5 years of experience in a Managing Clerk's Office or equivalent litigation support function at a law firm

Skills

Litigation docketing and calendaring
CompuLaw
eDockets
Milana
CourtAlert
Electronic filing
Court rules and procedures
Service of process
Subpoenas
Notices
Microsoft Office Suite
NYSCEF
PACER/CM/ECF

Location

Atlanta
Boston
Charlotte
Chicago
Dallas
Houston
Los Angeles
New York
Orange County
Palo Alto
San Francisco
Washington, D.C.

Work Type

Regular

Experience Level

3-5 years

Education Level

Bachelor's degree (preferred)
Paralegal certificate or legal studies background is a plus

Salary/Compensations

Boston: $92,000 - $117,000
San Francisco: $92,000 - $117,000
Palo Alto: $92,000 - $117,000
Washington, DC: $87,000 - $110,000
Orange County: $87,000 - $110,000
Los Angeles: $87,000 - $110,000
New York: $92,000 - $117,000

Benefits

Excellent career opportunity in a collaborative environment
Generous total compensation package with the opportunity to earn bonuses
Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
Flexible Spending Accounts and Health Savings Account
Healthcare Concierge and Advocacy
Lifestyle Spending Account
Voluntary 401(k) Plan and Profit Sharing
10 Paid Holidays per year and a generous PTO Program
Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
Retirement Plan Consulting
Anniversary Bonus Program
Professional Development Programs
Transportation and Commuter Benefits
International Travel Insurance
Critical Illness, Hospital Indemnity and Accident Insurance
Auto/Home/Pet Insurance
Prepaid Legal Insurance
Employee Discounts

About the Company

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies.
With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us.
As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity.
We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion.

Equal Opportunity

Paul Hastings is an equal opportunity employer.
Pursuant to applicable local law, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the relevant fair chance ordinance.