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About the Role
As the Assistant to the Chief Program Officer, you will play an essential role in providing executive-level support to the Chief Program Officer (CPO) of Training, Expansion, and Program Development at Counseling in Schools, Inc. (CIS), a dynamic school-based, non-profit, community-based organization dedicated to supporting the emotional and social well-being of New York City school communities.
Responsibilities
- Organize and maintain complex calendars, prioritizing and coordinating a dynamic and high-volume schedule for the CPO.
- Organize, prioritize, and appropriately handle time-sensitive, confidential information.
- Assist in planning off-sites and team events, including selecting and booking event spaces, coordinating attendees, setting up agendas, and registering guests for supported leaders.
- Purchase and track the distribution of items needed in schools.
- Provide backup support for CPO and team members during their planned time off.
- Contribute to projects as needed, including large on-site and offsite events.
- Track and reconcile monthly credit card statements and complete and submit expense reports promptly.
- Enhance executive efficiency by developing systems and processes to increase organization and streamline workstreams.
- Ensure consistent and efficient interaction with colleagues across the organization, demonstrating poise and tact under pressure and handling matters with sound judgment.
- Provide special project leadership and support.
- Conduct preliminary research on a variety of topics and draft materials as needed.
- Perform any other relevant duties as assigned by the CPO.
Requirements
- Ability to effectively manage up; senior leaders both internally and externally trust you to deliver completely.
- Proficient in utilizing the Google suite of products, including calendars, docs, sheets, slides, MS Suite, Canva, and knowledge of modern Program system platforms.
- Effective handling of multiple tasks and prioritization in a fast-paced environment.
- Strong project management skills with the ability to manage multiple projects and the desire to bring structure to undefined procedure.
- Ability to maintain confidentiality and exercise discretion.
- Willingness to learn new skills and technologies.
- Ability to remain positive in high-pressure situations.
- Demonstrates critical thinking, communication, and relationship-building skills.
- One or more years of experience in providing high-level administrative support.
- Strong verbal and written English communication skills.
- Takes initiative to learn and the ability to work independently.
- An understanding of the complexities surrounding collaboration in an NYC community-based organization.
- Highly organized, solution-focused, problem solver, and self-motivated with proven ability to successfully multitask.
- Collaborative mindset and strong interpersonal skills.
Skills
- Google Suite (calendars, docs, sheets, slides)
- MS Suite
- Canva
- Modern Program system platforms
- Project management
- Critical thinking
- Communication
- Relationship-building
- Problem-solving
- Multitasking
Location
- New York City
- 5 boroughs
Work Type
- Full-time
- Mobile
- Travel within NYC
Experience Level
- One or more years of professional work history (in lieu of Bachelor's degree, six or more total years of post-secondary professional work history considered)
- One or more years of experience in providing high-level administrative support
Education Level
- Bachelor’s degree in a related field or equivalent professional work history
Salary/Compensations
- $55,000 - $60,000
Benefits
- 28+ days of Paid Leave (PTO) plus paid holidays
- Fully paid health care plan (medical, dental, vision)
- Transit Check Program (pre-tax commuter benefits)
- 401(k) Plan with company contributions
- Life Insurance
About the Company
- Counseling in Schools, Inc. (CIS) is a dynamic school-based, non-profit, community-based organization dedicated to supporting the emotional and social well-being of New York City school communities.
Equal Opportunity
- U.S. Applicants Only