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About the Role
We are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in anticipating needs before they arise.
Responsibilities
- Managing complex calendars and scheduling meetings across multiple stakeholders
- Coordinating travel arrangements, including flights, accommodations, and itineraries
- Preparing and submitting expense reports
- Booking meeting rooms and coordinating logistics for leadership meetings, branch manager calls, and roundtables
- Assisting with presentation development, follow-up materials, and communications
- Coordinating roadshows, community events, and other leadership initiatives
- Supporting social media activities, including LinkedIn postings, in partnership with Marketing
- Creating and maintaining reminders, schedules, and organizational processes
- Building strong relationships with internal and external stakeholders
- Managing confidential information with professionalism and discretion
- Identifying opportunities to improve efficiency and proactively solving problems before they arise
Requirements
- 3+ years of administrative support experience working with senior leaders, executives, or department heads
- Exceptional verbal and written communication skills
- Strong organizational skills and attention to detail
- Ability to adapt quickly in a dynamic environment
- Demonstrated initiative and the ability to work independently
- Strong relationship-building and stakeholder management skills
- Proven ability to prioritize competing demands and manage multiple tasks simultaneously
- Advanced proficiency with Microsoft Office Suite
- Strong PowerPoint and Excel skills
- Experience using Microsoft Teams and SharePoint
- Familiarity with AI tools such as Microsoft Copilot
- Comfort learning new technologies and systems quickly
Skills
- Microsoft Office Suite
- PowerPoint
- Excel
- Microsoft Teams
- SharePoint
- AI tools
- Microsoft Copilot
Location
- Canada
Work Type
- Full-time
Experience Level
- Senior
Salary/Compensations
- $75,000-$85,000
Benefits
- Performance-based incentive plan
- Comprehensive health & dental benefits
- Group RRSP matching plan
- Paid time off
About the Company
- As a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results.
- With offices across the country, we are home to some of Canada’s best investment advisors.
- We’ve embarked on an exciting growth phase – a multi-year transformational journey to enhance our entrepreneurial, high-performing, advisor-centric culture.
Equal Opportunity
- Richardson Wealth is an equal opportunity employer and committed to providing a diverse, equitable and inclusive environment.
- We are happy to meet your individual needs in keeping with the Canadian Charter of Rights and Freedoms and the Accessibility for Ontarians with Disabilities Act.
- Candidates may request accommodation at any point during the interview process.