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About the Role
Akin Gump Strauss Hauer & Feld LLP is seeking a Billing Specialist to join the Finance department. This role will be responsible for preparing monthly bills, maintaining the billing filing system, working with Collections staff, monitoring the e-billing process, and ensuring special billing arrangements are executed. The position requires a commitment to superior service and teamwork.
Responsibilities
- Prepare monthly prebills for distribution to attorneys, including for more complex/difficult client bills.
- Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant.
- Communicate with attorneys and secretaries to address any billing questions or report requests.
- Edit, prepare and finalize monthly prebills.
- Work with Collections staff to collect aged accounts receivables.
- Prepare Accounts Receivables write-off according to firm policy.
- Manage the Secondment process, including rendering invoices for the U.S. offices.
- Monitor the e-billing process for those clients that are electronically billed to ensure that invoices are successfully submitted.
- Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion.
- Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate.
- Verify daily new business e-mails and ensure correct input of information and special billing arrangements for assigned clients.
- Handle incoming and outgoing accounting correspondence in a timely fashion.
- Maintain billing filing system on a monthly basis.
- Serve as a resource for Senior Billing Specialists to answer questions and provide advice.
- Other responsibilities as assigned.
Requirements
- Minimum of two year degree required, with four year college degree preferred, with specialization in accounting or finance preferred.
- 1+ years law firm billing experience preferred.
- Strong proficiency in Microsoft Office applications, including Word PowerPoint and Outlook.
- Advanced proficiency in Microsoft Excel.
- Excellent oral and written communication skills, including ability to effectively communicate with partners, senior management and clients.
- Ability to read, comprehend and follow instructions.
- Ability to work independently and with a team.
- Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners.
- Ability to use critique of work to improve performance.
- Identify issues and problems with assignments.
- Ability to manage multiple priorities and adjust to changing priorities in a professional manner.
- Strong organizational skills.
- Ability to prioritize multiple projects with specific deadlines; strong attention to detail.
- Ability to deal with stress around deadlines.
- Ability to work extended hours as necessary to fulfill time sensitive responsibilities.
- Commitment to the office and firm.
- Commitment to professional growth and development.
Skills
- Microsoft Office
- Microsoft Excel
- Communication skills
- Organizational skills
Location
- New York
Work Type
- Full-Time
- Regular
- Hybrid
Experience Level
- 1+ years law firm billing experience preferred
Education Level
- Two year degree
- Four year college degree preferred
Salary/Compensations
- $60,000 to $65,000
Benefits
- Health and other insurance benefits
- Financial and/or other benefits
- 401(k) eligibility
- Discretionary bonus
- Various paid time off benefits
About the Company
- Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East.
Equal Opportunity
- Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility