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About the Role
The Financial Analyst will conduct fiscal reviews and complete the annual fiscal closeout of delegate agency contracts. This role supports accurate reconciliation, timely closeout determinations, and clear communication with internal program staff and external providers.
Responsibilities
- Perform fiscal review and annual closeout of delegate agency contracts, including analysis of claims, budgets, and supporting documentation.
- Review provider expenditures for allowability, allocability, and compliance with contract requirements and City/DOHMH fiscal policies.
- Reconcile payments, advances, and expenditures; identify overpayments/underpayments and support recovery or adjustment actions as needed.
- Evaluate indirect cost rate (ICR) and administrative cost claims in accordance with applicable guidance.
- Prepare closeout determinations, summaries, and supporting workpapers; document findings and maintain complete audit-ready files.
- Communicate with delegate agencies regarding documentation requests, discrepancies, disallowances, and closeout outcomes; draft professional correspondence as needed.
- Coordinate with program, procurement, and finance staff to resolve contract and payment issues and ensure timely closeout completion.
- Support data entry and review in applicable systems, ensuring accuracy and consistency with approved budgets and claims.
- Assist the Director with reporting, tracking closeout status, and process improvements to strengthen controls and efficiency.
Requirements
- A baccalaureate degree from an accredited college, including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing.
- 3 Years’ previous experience working in fields related to the fiscal review and annual fiscal closeout of delegate agency contracts.
- Capacity and willingness to learn and follow closeout workflows, documentation standards, and contract fiscal review requirements using PASSPort/PAYRS/Contrak Systems.
- Pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.
Skills
- Stakeholder engagement
- Project management
- Excellent communication (verbal & written)
- Interpersonal skills
- Strong analytical skills
- Ability to manage and report complex information
- Data collection, analysis and interpretation
- Ability to prioritize and work in fast-paced environment with hard deadlines
- Fluency in Microsoft Word, Excel, Outlook, and PowerPoint
Location
- New York City
- Tri-state area (NY, NJ, CT)
Work Type
- Hybrid Work Schedule
- Temporary
- Full-time
Experience Level
- 3 Years previous experience
Education Level
- Baccalaureate degree
- 24 semester credits in accounting
- One course in advanced accounting
- One course in auditing
Benefits
- Hybrid Work Schedule
- Generous Paid Time Off and Holidays
- Medical, Dental and Vision insurance
- Flexible Spending Accounts
- Commuter Benefits
- Company Paid Life Insurance
- Company Paid Disability Coverage
- 403(b) with employer matching
- Discretionary company contributions
- College Savings Plan
- Ongoing trainings
- Continuous opportunities for professional growth and development
About the Company
- With an annual budget of $2.3 billion and more than 7,000 employees, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers.
- The agency tackles a broad range of public health issues with innovative policies and programs.
- This is a grant-funded initiative supported by the Centers for Disease Control and Prevention (CDC) to meet critical infrastructure needs and make strategic investments in public health.
- The selected candidate will be an employee of Public Health Solutions (PHS), a nonprofit organization which is the fiscal and administrative manager of the grant, but will work under the supervision of DOHMH.
- The Division of Finance improves the effectiveness and impact of DOHMH programs and administrative operations.
- The Bureau of Revenue provides timely, accurate, and transparent information, analysis, policies, and procedures necessary to plan, allocate, and monitor the Department's financial resources.
- The Bureau of Revenue ensures efficient capture of revenues and maximizes allowable reimbursement from state, federal, and 3rd party funding sources.
Equal Opportunity
- PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.