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About the Role

This role oversees the critical day-to-day coordination and execution activities that keep manufacturing plant projects and trials moving forward. You will focus primarily on organizing and running plant floor trials related to product, packaging, and process changes, maintaining detailed project documentation, and serving as a key link between the manufacturing site and corporate project teams in Canada and the United States. This is a 4-6 month coverage opportunity where you step into an established process, quickly learn the workflows, and ensure projects stay on track without needing to redesign how the team operates.

Responsibilities

Coordinate and execute plant floor trials, spending approximately 60-80% of your time on trial planning, setup, monitoring, and follow-up activities.
Own and maintain a comprehensive project tracker to keep timelines, deliverables, trial outcomes, and stakeholder communications organized and documented.
Represent the manufacturing plant in selected project meetings with corporate teams from Canada and the United States when local leadership cannot attend, taking clear notes and identifying action items.
Manage logistics and organization for all trial materials, ensuring they are prepared, organized, and delivered to the plant on time.
Inform and align the right internal stakeholders so that trial-related tasks are completed as planned and dependencies are understood.
Serve as the primary point of contact for specific smaller projects with corporate Business Development teams, facilitating information flow and status updates.
Work closely with engineering teams to assess whether existing equipment can handle new packaging formats and changes.
Understand and articulate the implications of packaging and product changes on the production line, including potential impacts on throughput and quality.
Follow up with corporate Business Development teams on project feasibility, clarifying requirements and communicating plant capabilities or constraints.
Provide administrative support for project documentation, including data entry, document control, and maintenance of project records and trial reports.
Coordinate project timelines and milestones, tracking progress and ensuring deliverables are completed on schedule.
Support cross-functional manufacturing projects involving Operations, Quality, Supply Chain, and R&D, helping align plant activities with broader commercialization and innovation initiatives.
Assist with projects related to product commercialization, R&D and innovation trials, packaging and ingredient changes, and plant trials.
Communicate clearly and professionally with stakeholders at the plant and corporate levels, ensuring expectations, risks, and outcomes are well understood.
Offer responsive customer service to internal stakeholders, addressing questions, resolving minor issues, and escalating concerns when necessary.

Requirements

Proven experience in administrative support or administrative assistance within a project or operations environment.
Experience with project coordination or project administration, including tracking timelines, deliverables, and stakeholder communication.
Strong data entry and document control skills with attention to detail and accuracy.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Demonstrated organizational and planning skills, with the ability to manage multiple tasks and priorities simultaneously.
Strong communication skills, both written and verbal, to interact effectively with plant personnel and corporate teams.
Comfort working in and interacting with people on a manufacturing plant floor, with a willingness to be dynamic and present in operations areas.
Ability to coordinate or manage projects, ensuring timelines, deliverables, and stakeholder updates are consistently maintained.
Background in engineering, food science, or project management, enabling effective understanding of technical and operational considerations.
College or university degree, preferably in engineering, business, food science, or a related field.

Skills

Project coordination
Project administration
Data entry
Document control
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Organizational skills
Planning skills
Communication skills (written and verbal)
Interpersonal skills
Customer service
Food manufacturing
CPG manufacturing
Plant trials
Product commercialization
R&D projects
Packaging changes
Ingredient changes
Cross-functional project support
Proactive work within existing workflows

Location

East York, ON

Work Type

Contract
Onsite

Experience Level

Not specified

Education Level

College or university degree, preferably in engineering, business, food science, or a related field.

Salary/Compensations

$40.00 - $50.00/hr

Benefits

Not specified

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.