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About the Role

This specialist administrative job provides support to the Safer Custody and Security Intelligence Departments, assisting leads in delivering an effective Safer Custody intelligence system and ensuring focus on Safer Custody issues. It is a non-operational role with no line management responsibilities and is rotational.

Responsibilities

Analyze and evaluate information from various sources to support decision-making in identifying, reducing, and preventing Safer Custody issues and managing related incidents.
Undertake further analysis on IRS and Mercury systems when concerns are raised regarding safer custody topics.
Use information, data, and trend analysis to ensure all establishment staff understand the position of safer custody issues.
Produce and disseminate a monthly Safer Custody Intelligence Report, collating feedback and presenting it at monthly Safer Custody and security meetings.
Update line management on local, regional, and national safer custody issues and intelligence affecting delivery and prisoner support.
Ensure all relevant intelligence and recording systems are updated, maintained, and used appropriately, training staff involved in recording information.
Check safer custody information from all sources, determine its importance, and recommend responses and solutions.
Collate and distribute monthly objectives from Safer Custody departments.
Deliver in-house training in information gathering procedures (e.g., IRS & SIR) for new starters and ongoing training.
Liaise with other establishments, Law Enforcement groups, and external agencies to disseminate intelligence information linked to Safer Custody issues.
Provide advice and guidance to Safer Custody and Security Managers on current trends and issues.
Brief and liaise with all functional departments regarding understanding and supporting Safer Custody objectives.
Organize, produce, and maintain accurate records for the area of work.
Act as a contact point for all communications to the Team, prioritizing and distributing them.
Complete monitoring returns for the area of work.
Input requisitions on the finance database for purchases.
Coordinate awareness sessions for the area of work.
Prepare paperwork for manager checking, conducting initial checks as required.
Correspond with relevant stakeholders and agencies to ensure adequate information sharing.
Maintain and check establishment databases, manual filing systems, and logs of information, producing reports as required.
Collate information on relevant Service Delivery Indicators (SDI’s).
Arrange meetings, including preparing paperwork, minutes, and action points.

Requirements

Must complete specific training in administrative specialism once in post.
Must successfully undertake an assessment to demonstrate suitability to work with Young People when transferring to a Young Persons establishment.
Able to deal effectively and assertively with staff at all levels.
Able user of MS Word and MS Excel.
Information collation and analysis skills.
Ability to fulfil all spoken aspects of the role with confidence through the medium of English or Welsh.
All candidates are subject to security and identity checks prior to taking up post.
All external candidates are subject to 6 months probation.
All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist.

Skills

MS Word
MS Excel
Information collation
Information analysis

Location

London

Work Type

Hybrid Working
Full Time
Permanent

Experience Level

EO (Civil Service Grade)

Salary/Compensations

£39,658

Benefits

Annual Leave
Bank, Public and Privilege Holidays
Pension scheme choice
Work Life Balance initiatives
Season Ticket Advance
Training and development opportunities
Security and diversity training
Individual induction programme

About the Company

The MoJ offers Hybrid Working arrangements where business need allows.
Some roles will not be suitable for Hybrid Working.
Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform.
HMPPS welcomes part-time, flexible and job-sharing working patterns.
This vacancy may be available on a Loan basis for up to 2 years for current NPS employees.
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition.
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities.
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme.
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant.
The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

Equal Opportunity

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form.
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
A Great Place to Work for Veterans: The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria.
Redeployment Interview Scheme: Civil Service departments are expected to explore redeployment opportunities before making an individual redundant.
MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns.