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About the Role
Rose Associates is seeking a detail-oriented Lease Administrator to support the administration and management of residential lease agreements. This role is crucial for ensuring lease documentation is accurate, complete, compliant, and properly maintained throughout the resident lifecycle, facilitating a seamless experience for residents and property teams.
Responsibilities
- Oversee the preparation, review, and execution of residential lease agreements, ensuring compliance with regulations and policies.
- Maintain organized and current lease files and supporting documentation.
- Serve as a point of contact for residents and property management teams regarding lease inquiries, renewals, and modifications.
- Communicate lease terms clearly, address questions, and coordinate lease renewal processes.
- Manage lease terminations and ensure accurate and timely completion of associated records.
- Monitor and track rent payments, adjustments, concessions, and other lease-related financial details.
- Review vacancy leases for accuracy and completeness and abstract and interpret residential lease documents.
- Coordinate resident move-ins and move-outs, including security deposit refunds.
- Process annual apartment registrations and generate lease renewals, monitoring upcoming expirations.
- Maintain accurate resident and lease information in property management systems and generate relevant reports.
- Stay informed of applicable local, state, and federal regulations affecting residential lease administration, including NYC Rent Stabilization.
- Coordinate with legal counsel and internal departments on lease-related questions and compliance matters.
- Partner with property management teams to resolve resident inquiries and provide guidance on lease terms.
- Perform additional responsibilities as needed to support lease administration and property management teams.
Requirements
- A minimum of one (1) year of residential real estate lease administration experience.
- Familiarity with New York City Rent Stabilization laws and residential lease requirements.
- Proficiency with Microsoft Office and property management platforms, including iLuvLeasing, On-Site, and Yardi.
- Strong attention to detail and ability to review, interpret, and maintain accurate lease documentation.
- Excellent organizational and time management skills, with the ability to manage multiple deadlines and priorities.
- Strong written and verbal communication skills, with the ability to interact professionally with residents and internal teams.
- Ability to work independently while collaborating effectively with property management and other departments.
- Valid STATE Real Estate License, or the ability to obtain one within the first 120 days of employment.
- Must be authorized to work in the United States.
- Availability to work weekends, including Saturdays and Sundays.
Skills
- Lease Administration
- Property Management Systems (iLuvLeasing, On-Site, Yardi)
- Microsoft Office Suite
- Attention to Detail
- Organizational Skills
- Time Management
- Communication Skills (Written and Verbal)
- Collaboration
- NYC Rent Stabilization Laws
Location
- On-site
Work Type
- On-site
- Full-time
Experience Level
- 1+ year of experience
Salary/Compensations
- $32.69 - $35.09 per hour
Benefits
- Performance-based incentive compensation opportunities
- Comprehensive benefits package
About the Company
- Rose Associates has spent a century shaping the residential real estate landscape, owning, developing, and operating over 30,000 residential units across approximately 250 properties throughout the Northeast.
- As a woman-owned business led by CEO Amy Rose, the company fosters a culture of belonging, inclusion, and professional growth.
- Rose Associates is committed to exceptional resident experiences and continuous evolution in the industry.
- The company has been recognized as the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform for the past three years.
Equal Opportunity
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
- Beware of Recruitment Fraud: Official communication will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview.