Program Associate, School-based Programs, Education
RISEBORO COMMUNITY PARTNERSHIP · NY, US
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About the Role
The Program Associate is a member of the Education Division, reporting to the Financial Manager and Operations Manager. This role provides administrative support for all Education Division School-Based programming, assists with Human Resources and financial tasks, and helps plan and oversee projects.
Responsibilities
- Review school-based staff timesheets for completeness and accuracy, following up on missing or inaccurate information and resolving discrepancies.
- Ensure all required documentation for leave requests is provided and accurate.
- Assist school-based Program Directors with audit file preparation.
- Maintain accurate calendars for school-based programming and activities.
- Coordinate meetings between supervisors and Division leaders.
- Assist Operations Manager with recruitment and hiring of school-based staff, including applicant screening and interview arrangements.
- Participate in job fairs in collaboration with the Recruitment Coordinator and Operations Manager.
- Ensure staff rosters are current.
- Track onboarding progress for incoming school-based staff.
- Schedule trainings for school-based staff.
- Troubleshoot and implement solutions for administrative issues.
- Collaborate with supervisors and Division leaders to improve program administration and operational functions.
- Provide suggestions for improving or developing new initiatives within the Education Division.
- Assist with the development and review of branding for the Education Division and represent the division at Brand Champions meetings.
- Serve as a liaison for inter-organizational initiatives, including Brand Champions.
- Create and implement promotional strategies and showcase social services using various platforms.
- Support Community Affairs with marketing materials, including photographs and video.
- Coordinate with Office Manager for IT setup for new staff.
- Assist supervisors with planning and implementing staff trainings, development activities, fundraising, and division-wide events.
- Assist with school/program events and special projects.
- Collect and organize fiscal backup/supporting documentation, ensuring completeness, accuracy, and timely submission.
- Assist with the preparation and submission of purchase orders (POs) and invoices.
- Resolve discrepancies related to invoices and POs with the Financial Manager and Business Associate(s).
- Review invoices for appropriate supporting documentation in the procurement system.
- Track outstanding POs and invoices and follow up for timely submission and processing.
- Order approved supplies and materials as needed.
- Assist program staff with spend-down planning and ensure purchases comply with organizational policies and budget requirements.
Requirements
- Experience in a fast-paced environment.
- Ability to manage time effectively.
- Ability to manage multiple tasks simultaneously and execute goals.
- Ability to maintain confidentiality and use appropriate discretion.
- Ability to work independently as well as collaboratively with a team.
- Demonstrated commitment to supporting communities who have experienced systemic oppression and bias.
Skills
- Excellent verbal and written communication skills.
- Proficiency with various computer programs including Microsoft Office programs and Google Docs.
- Detail oriented, disciplined and organized.
- Entrepreneurial spirit, ability to problem solve and build relationships.
- Big-picture thinking and a visionary.
Location
- 1474 GATES AVENUE - BROOKLYN, NY
Work Type
- Full Time
Experience Level
- 3 years of relevant work experience in related field
- A minimum of three to five years of experience performing administrative or direct service work
Education Level
- High School diploma
Salary/Compensations
- $27.16 - $27.16Hourly
About the Company
- RiseBoro is an organization committed to providing equal employment opportunity.
Equal Opportunity
- No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law.
- This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination.
- RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.