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About the Role
The Project Support Specialist supports the planning, execution, and delivery of capital projects across the firm’s portfolio. Working with the Global Real Estate/Workplace Services team (GREWS), consultants, and vendors, the role helps ensure projects are completed on time, within budget, and aligned with business objectives.
Responsibilities
- Maintain active engagement in all phases of projects, including planning, design development, procurement, construction, and closeout.
- Work closely with the broader GREWS team, including leasing, design and operations teams to ensure integrated project delivery.
- Coordinate with cross-functional workstreams, including technology, to ensure alignment of infrastructure, AV, security and digital requirements within projects.
- Monitor project plans, budgets, schedules, contracts, financial reporting and status reports.
- Coordinate project planning, scheduling, and execution activities.
- Coordinate invoice review and process invoices for payment.
- Facilitate project meetings, prepare agendas, document decisions, and track action items.
- Identify project risks, issues, and dependencies and escalate where appropriate.
- Coordinate with internal stakeholders, consultants, contractors, and external vendors.
- Maintain project documentation, records, and governance materials.
- Assist with data gathering, analysis, reporting, and executive presentations.
- Ensure compliance with firm policies, procedures, and design standards.
Requirements
- 3-5+ years of project coordination or project management experience.
- Strong organizational and multitasking skills.
- Ability to manage multiple priorities in a fast-paced professional services environment.
- Advanced proficiency in Microsoft Excel, PowerPoint and Word.
- Experience in a law firm, corporate real estate, workplace, construction, or professional services environment.
- Experience managing office buildouts, workplace projects, or capital improvement programs.
Skills
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
Location
- New York
Work Type
- Hybrid
- In-office
Experience Level
- 3-5+ years
Education Level
- Bachelor's degree or equivalent
Salary/Compensations
- $100,000 to $120,000
About the Company
- Simpson Thacher & Bartlett is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy.
- We are the market leaders in major financial and business centers around the world.
- Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture.
- If you aspire to be the best, and work with the best, this is where you belong.
Equal Opportunity
- Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.
- The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status.
- This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.