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About the Role

The Office of the Vice President for Research (OVPR) aims to foster the expansion of scholarly endeavors at UT Austin by building capacity, promoting interdisciplinary collaboration, and lowering barriers to inquiry through an investigator-focused infrastructure. This role provides administrative support to the Research Development (RD) team, reporting to the Research Development Executive Assistant.

Responsibilities

• Manage coverage of the Research Development reception area and greet visitors professionally.
• Ensure office supply inventories are maintained and the general condition of the office is kept up.
• Place administrative orders for office supplies, catering, refreshments, and copier toner.
• Perform routine housekeeping tasks including kitchen clean-up, dusting, vacuuming, emptying bins, and refilling copier paper.
• Serve as the point of contact for Facilities regarding issues within the suite or building.
• Deliver, pick up, and distribute internal mail and packages for the RD office.
• Manage and hire all Research Development Student Associates.
• Supervise student worker schedules, tasks, and timesheet submissions.
• Provide backup scheduling and calendar support to the Deputy VPR.
• Maintain the Research Development inventory year-round and complete the annual inventory process.
• Keep an updated list of all Research Development owned equipment and staff technology assignments.
• Assist the Research Development Executive Assistant in organizing the monthly RD - All Portfolio meeting.
• Manage Research Development conference room calendars and act as the point of contact for conference room technology.
• Prepare and serve refreshments for meetings when requested.
• Support RD guests with parking and parking passes.
• Assist the Research Development Executive Assistant with planning and executing team-building and team-culture activities.
• Manage various Research Development email inboxes and forward emails appropriately, ensuring excellent customer service.
• Collect content, prepare, and disseminate the monthly Research Development Newsletter.
• Serve as backup to the RD Executive Assistant for internal RD team meetings, including agenda creation, operational updates, note-taking, and action item recaps.
• Manage monthly ProCard reconciliation, including collecting and reviewing receipts, resolving discrepancies, and ensuring proper documentation and reconciliation.
• Process eShip Global vouchers.
• Assist with various Research Development projects and perform other duties as assigned to contribute to the OVPR Research Development portfolio.

Requirements

• High school diploma or GED.
• 5 years of administrative experience.
• Demonstrated proficiency with Zoom and Microsoft Office software tools: Excel, PowerPoint, Word, Outlook, and Teams.
• Impeccable attention to detail, with a commitment to being organized and managing logistics.
• Effective communication, with excellent and respectful oral, written, and interpersonal skills.
• Dependable with active listening skills to provide a positive customer service experience.
• Punctual.
• Quick learner.
• Relevant education and experience may be substituted as appropriate.

Skills

• Zoom
• Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams)
• Customer Service
• Communication
• Interpersonal Skills
• Organization
• Logistics Management
• Attention to Detail
• Active Listening
• Problem-Solving
• Microsoft SharePoint
• Project Management
• Supervisory Experience

Location

• AUSTIN, TX

Work Type

• Full-time

Experience Level

• 5 years of administrative experience
• At least one year of experience in higher education (preferred)
• Prior supervisory experience (preferred)

Education Level

• High school diploma or GED

Salary/Compensations

• $48,000 + depending on qualifications

Benefits

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

About the Company

• The mission of the Office of the Vice President for Research (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin.
• We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.

Equal Opportunity

• The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
• The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.