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About the Role
The Sync Assistant, Licensing Administration provides foundational administrative and operational support to the Sync Licensing team. This entry-level position is ideal for an organized individual looking to build a career in music publishing, copyright, and sync licensing administration.
Responsibilities
- Draft initial sync licence agreements using approved commercial deal terms and company templates.
- Coordinate the signature process, monitoring and following up on outstanding agreements.
- Assist with minor administrative updates to documentation under the direction of the Director.
- Assist the Director with gathering background information or precedent contracts for complex negotiations.
- Accurately enter and update contract status, metadata, and license terms across databases.
- Maintain organized digital archives of executed agreements, deal memos, and correspondence.
- Assist with compiling routine status reports on pending sync licenses.
- Maintain accurate and up-to-date data within contract management, rights administration and workflow systems.
- Utilize contract management, document automation and digital signature platforms to support efficient contract administration.
- Identify opportunities to improve administrative processes and workflows.
- Support the implementation, testing and adoption of new technologies, automation tools and system enhancements.
- Assist in maintaining contract templates and standard documentation.
- Demonstrate a proactive approach to learning new technologies, AI-enabled tools and digital solutions.
- Liaise with Creative Sync, Copyright, Finance, and Royalties teams for smooth handoffs.
- Serve as a professional point of contact for routine administrative inquiries from licensees and external contacts.
- Provide general administrative support, including payment chasing, vendor set ups, and monitoring inboxes.
- Provide basic payment processing cover when required.
Requirements
- Strong passion for the music industry, specifically music publishing and sync licensing.
- Prior administrative experience (internships, placements, or entry-level positions within music, media, or legal environments are highly desirable).
- Basic familiarity with music publishing, copyright concepts, or commercial contracts.
- High proficiency in standard office software (e.g., Microsoft Word, Excel, GSuite, DocuSign/Adobe Sign).
- Exposure to rights management databases or contract management systems.
- Applicants must be eligible to work in the United Kingdom.
- A full DBS check will be conducted on acceptance of the offer.
Skills
- Exceptional Attention to Detail
- Strong Organizational Skills
- Clear Communication
- Eagerness to Learn
- Team Player
Location
- United Kingdom
Work Type
- Full-time
Experience Level
- Entry-level
Education Level
- Educational background in Music Business, Law, Media, or a related field.
About the Company
- At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders.
- We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).
- We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.
Equal Opportunity
- Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities.
- Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.