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About the Role

Serves as an outward-facing member of the Office of Sponsored Projects (OSP) Learning and Engagement team by building collaborative relationships with the UT research community and translating evolving research administration requirements into practical learning opportunities and operational guidance. Partners with OSP leadership, subject matter experts, and campus stakeholders to identify emerging needs, coordinate educational initiatives, facilitate knowledge sharing, and promote consistent research administration practices throughout the sponsored project lifecycle.

Responsibilities

Partner with OSP leadership, subject matter experts, and campus stakeholders to identify emerging learning needs, operational challenges, and opportunities for continuous improvement.
Build and maintain collaborative relationships across the UT research community to understand evolving research administration practices and strengthen partnerships.
Monitor trends, recurring questions, sponsor changes, and stakeholder feedback to identify opportunities for new or enhanced educational resources and outreach initiatives.
Communicate stakeholder feedback, emerging issues, and recommendations to OSP leadership to inform learning priorities.
Plan, coordinate, and facilitate instructor-led learning opportunities, including workshops, orientations, webinars, office hours, cohort-based programs, and other educational sessions for research administrators and OSP staff.
Deliver engaging learning experiences using a variety of instructional and facilitation techniques that encourage knowledge sharing, discussion, and practical application.
Coordinate subject matter expert participation to support high-quality learning opportunities.
Support implementation and continuous improvement of the OSP Learning Continuum and related professional development initiatives.
Support implementation and ongoing coordination of the OSP Learning Ambassador Program.
Monitor sponsor, federal, state, university, and OSP policy, procedure, and system changes affecting research administration.
Analyze operational impacts and collaborate with subject matter experts to translate complex requirements into practical guidance for the research community.
Identify recurring questions, emerging issues, and knowledge gaps that may require new or revised educational resources.
Support the development of consistent messaging and guidance related to evolving research administration requirements.
Develop and maintain operational guidance and educational resources, including reference guides, FAQs, job aids, workflow documents, templates, and other knowledge resources.
Collaborate with team members to support the development and dissemination of educational content through a variety of learning and communication channels.
Coordinate periodic review and maintenance of educational resources to ensure accuracy, consistency, and alignment with current sponsor and university requirements.
Participate in cross-functional projects and strategic initiatives that support OSP operational excellence.
Contribute to the continuous improvement of Learning and Engagement services, processes, and resources.
Perform other related duties as assigned.

Requirements

Bachelor's degree.
Five years of progressively responsible professional experience in research administration, higher education, organizational learning, stakeholder engagement, communications, program coordination, or a related field.
Demonstrated experience planning, facilitating, or delivering presentations, workshops, training sessions, or other educational programs.
Demonstrated ability to build collaborative relationships and work effectively with stakeholders.
Excellent written, verbal, and interpersonal communication skills, including the ability to translate complex information into clear, practical guidance.
Demonstrated ability to manage multiple projects, prioritize competing responsibilities, and work independently in a collaborative environment.
Strong organizational, analytical, and problem-solving skills.
Proficiency with Microsoft Office Suite and other collaboration technologies.
Relevant education and experience may be substituted as appropriate.
Bachelor's degree in Business, Education, Communications, Public Administration, Higher Education, or a related field.
Experience in sponsored research administration within a higher education environment.
Knowledge of federal sponsor regulations, research administration policies, and sponsored project lifecycle processes.
Experience facilitating workshops, presentations, or professional development programs.
Experience interpreting and communicating complex policies, regulations, or operational procedures.
Experience developing operational guidance, knowledge resources, or educational materials in collaboration with subject matter experts.
Experience supporting organizational change, stakeholder engagement, or continuous improvement initiatives.
A criminal history background check will be required for finalist(s) under consideration for this position.
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.
Documents need to be presented no later than the third day of employment.
Failure to do so will result in loss of employment at the university.

Skills

Microsoft Office Suite
Collaboration technologies

Location

AUSTIN, TX

Work Type

Fully remote
40 hours per week

Experience Level

Five years of progressively responsible professional experience

Education Level

Bachelor's degree

Salary/Compensations

$74,000+

Benefits

100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays

About the Company

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin.
The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding.
We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.