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About the Role

This role involves drafting, negotiating, and managing research contracts, including federal contracts, clinical trial agreements, testing and laboratory study agreements, research collaborations, and industry-sponsored contracts. The Senior Research Contracts and Federal Agreement Officer ensures compliance with university policies and federal/state regulations while liaising with faculty, sponsors, and administrative offices to process research agreements. The incumbent will adhere to stringent guidelines to ensure that contracts are in compliance with all applicable federal, state, university and RF policies.

Responsibilities

Draft, review, negotiate, execute, and process a variety of federal research agreement contract types including Other Transaction Agreements (OTAs), federal flowthrough subawards/subcontracts, industry-sponsored federal contracts such as SBIR/STTRs and clinical trials, and collaboration agreements.
Ensure compliant agreement terms by interpreting and applying relevant federal, state, and local laws, and institutional policies, guidelines, and procedures.
Engage with researchers and external researcher sponsors to resolve contractual issues in a manner that ensures compliance and adherence to institutional policy and practice.
Provide risk assessments and offer alternative approaches to mitigate risks, including alternative contractual language.
Process, draft, review, negotiate, execute, and administer a variety of research agreement contract types including local, federal, national, international, private, non-profit, public, and industry-sponsored research agreements and clinical trial agreements.
Ensure compliant research agreements by interpreting and applying relevant federal, state, and local laws, and institutional policies and procedures to contract terms.
Enter all federal research agreements and research contracts and contract negotiations, terms, and correspondence into electronic tracking and management systems.
Monitor and maintain the processing and flow of agreements in the negotiation process and generate reports.
Follow, develop, and update established processes to ensure metrics and tracking, compliance, document harmonization, and timely execution of contracts.
Provide assistance in contract proposal development, fiscal planning and management, and patent and licensing issues.
Assist PIs in formulating budgets for research agreements and act as liaison with Compliance entities.
Review requests for proposals or solicitations to determine requirements for submission and review faculty proposals for compliance with external and internal policies.
Act as authorized representative in support of proposal submission.
Forge Master Research agreements for Stony Brook University and the entire SUNY system.
Track research projects/agreements and collect data for internal and external purposes.
Maintain a database consisting of all sponsored research initiatives.
Represent Office of Sponsored Programs at campus and external meetings.
Provide research presentations and informational sessions to the campus community.
Oversee and manage direct reports including recruiting, hiring, preparing performance objectives, workload distribution, personnel issues, completing and processing performance reviews and programs, creating job descriptions, approving time off, and professional development.
Provide direction and training for team members, coordinate projects, and update established efficient processes or develop new procedures to reduce cycle time and ensure timely execution of contracts.
Work towards making moderate to substantial improvement or enhancements to systems and processes to improve performance of contracts area.
Act as back up for the team of contracts administrators in OSP as needed.
Other duties as assigned.

Requirements

Bachelor's degree (foreign equivalent or higher).
In lieu of a Bachelor's degree, an Associate’s degree and two (2) years of full-time experience involving research grants, subawards and/or contracts in a research setting may be considered.
Three (3) years of full-time experience negotiating a variety of research contracts/awards (e.g. industry-sponsored research agreements, clinical trial agreements, grant awards, subcontracts).
One (1) year of full-time experience administering research grants, subawards and/or research contracts in research administration.
Three (3) years of full-time experience negotiating and administering federal research contracts, and other complex federal research agreements (e.g. Other Transaction Agreements (OTAs), federal flowthrough subawards/subcontracts, industry-sponsored federal contracts such as SBIR/STTRs, collaboration agreements).
Demonstrated knowledge of federal, state, university, and industry rules and regulations governing research agreements.
Outstanding written, verbal, and interpersonal communication skills.
Experience successfully working independently as well as part of a team with a collaborative approach to problem solving.
Experience effectively multi-tasking in a fast-paced, deadline driven environment with a high degree of accuracy and organization.
Strong organizational and time management skills with exceptional attention to detail.
Ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize accommodate emergency requests.
Experience interacting with individuals at various levels within an institution as well as the general public whenever necessary.
This position supervises at least one full-time staff member and requires strong communication and leadership skills.
Must be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3)).

Skills

Research grants
Subawards
Contracts
Research administration
Negotiating research contracts/awards
Federal research contracts
Federal research agreements
Other Transaction Agreements (OTAs)
Federal flowthrough subawards/subcontracts
Industry-sponsored federal contracts
SBIR/STTRs
Collaboration agreements
Federal, state, university, and industry rules and regulations governing research agreements
Written communication
Verbal communication
Interpersonal communication
Independent work
Teamwork
Collaborative problem solving
Multi-tasking
Accuracy
Organization
Time management
Attention to detail
Risk assessment
Electronic tracking and management systems (e.g. Huron/MyResearch, Inteum/Minuet)
Proposal development
Fiscal planning and management
Patent and licensing issues
Budget formulation
Compliance review
Database management
Workflow tools
Leadership

Location

Stony Brook

Work Type

Full-time
Exempt

Experience Level

Three (3) years of full-time experience negotiating a variety of research contracts/awards
One (1) year of full-time experience administering research grants, subawards and/or research contracts in research administration
Three (3) years of full-time experience negotiating and administering federal research contracts, and other complex federal research agreements
Two (2) additional years of direct experience negotiating a variety of research contracts/awards
One (1) additional year of direct experience administering research grants, subawards and/or research contracts in research administration
Two (2) years of direct experience with federal regulations, laws and policy applicable to research administration
One (1) additional year of full-time experience negotiating and administering federal research agreements
Two (2) years of direct experience in research proposal development, submission, and/or review
One (1) year of direct experience supervising or training individuals

Education Level

Bachelor's degree (foreign equivalent or higher)
Associate’s degree

Benefits

Total rewards

About the Company

The Research Foundation of SUNY is a private educational corporation.
SUNY Research Foundation: A Great Place to Work.

Equal Opportunity

Stony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.
Stony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.
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