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About the Role
The HR Assistant will support the Cancer Center's HR functions, including recruitment, hiring, retention, time and attendance, and employee relations, while maintaining confidentiality. This role requires the ability to work independently, manage multiple priorities in a fast-paced environment, and possess excellent organizational, analytical, written, and verbal communication skills.
Responsibilities
- Assist with departmental recruiting.
- Create, modify, and develop/update position descriptions with hiring managers.
- Create requisitions within the Talent Management System (TMS) for job postings.
- Draft and review job-related documents for appropriate uploading to the Talent Management System.
- Review applicant pools and forward resumes and candidate applications to search committees.
- Schedule interviews, book meeting/interview locations, and perform reference checks.
- Process hiring requests and create new hire packets.
- Process confidential assignments including change requests, appointments, terminations, salary information, personnel and payroll transactions.
- Track department work-related accidents, review and process incident reports, and create/update databases.
- Assist with ensuring lines are budgeted appropriately and information is clearly recorded.
- Update organizational charts for the department.
- Maintain HR Master List to reflect department changes and information.
- Ensure HR information and reports are accurate and up-to-date.
- Assist with tracking transactions and compile/send reports on personnel and payroll matters.
- Assist with maintaining an HR database for departmental policies & procedures.
- Maintain a probation report, send out and process probation forms.
- Maintain department personnel related files and records.
- Onboard and offboard employees.
- Maintain HR requisition files for all job-related documents.
- Update, track and distribute performance evaluations and programs.
- Coordinate and organize safety and other training to ensure compliance.
- Schedule training, create sign-in sheets and handle meeting logistics.
- Track and follow-up with Managers regarding training course attendance.
- Maintain a log of training progress and attendance.
- Assist with internal training sessions for new Managers and Supervisors.
- Maintain and update time-sheet database.
- Assist with timesheets: printing, sorting, distribution, collection and review.
- Perform other duties as assigned.
Requirements
- Bachelor’s degree (foreign equivalent or higher).
- Two (2) years of full-time administrative experience in an office setting.
- Human Resources (HR) experience.
- Proficiency with computer software including Microsoft Office and/or Google applications.
- Resume/CV and cover letter should be included with the online application.
Skills
- Excellent organizational skills
- Excellent analytical skills
- Excellent written communication skills
- Excellent verbal communication skills
- Ability to work independently
- Ability to manage multiple priorities
- Ability to work in a fast-paced, deadline-driven environment
- Confidentiality
Location
- Stony Brook University
Work Type
- Full-time
- FLSA Non-Exempt
- Eligible for overtime
Experience Level
- Two (2) years of full-time administrative experience
- Two (2) years of full-time Human Resources (HR) experience (preferred)
- Recruiting/Talent Acquisition experience (preferred)
- Experience working with an applicant tracking system (preferred)
- Experience working with an HRIS (preferred)
Education Level
- Bachelor’s degree (foreign equivalent or higher)
- Advanced degree (foreign equivalent or higher) (preferred)
Salary/Compensations
- The starting salary range (or hiring range) to be offered for this position is noted below
Benefits
- Total rewards
About the Company
- The Research Foundation of SUNY is a private educational corporation.
- Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding.
- Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
- If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
- In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.