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About the Role

Join Pier 4 as a Capital Projects Administrator and play a key role in delivering efficient suite turnover projects across a growing residential portfolio. Working closely with Renovations Managers, Property Operations teams, and unit turn team, you'll gain hands-on exposure to project coordination, budgeting, reporting, operations, and real estate management. This is an excellent opportunity for a motivated professional looking to learn the business from the ground up, build valuable industry experience, and grow with a fast-growing organization.

Responsibilities

Initiate turnover projects in Yardi upon receipt of resident vacancy notice and maintain accurate project records throughout the product lifecycle.
Create, administrator, and close purchase orders while ensuring that required approvals and documentation are completed.
Track project timelines, inspections, approvals, and completion of milestones using Yardi and MIQ.
Monitor unit turnover progress.
Track turnover expenses and maintain accurate project financial records.
Support project approvals, purchase orders, invoicing, budgeting activities, reporting, and other administrative functions related to suite turnover projects.
Monitor project spending and assist with variance reporting and budget tracking.
Prepare and maintain turnover reports, project metrics, and operational updates.
Support the department in delivering accurate and consistent, consolidated project status reporting.
Assist with month-end reporting and ensure project information is current, complete, and accurate.
Collaborate with Renovations Managers, Property Operations team, the unit turn team, and vendors to support project execution.
Work with key stakeholders to ensure continuity in expectations, communication, and project deliverables.
Provide timely updates and administrative support to internal stakeholders.
Assist in the development of project-related information, reports, and communication materials.
Support special projects and perform other duties as assigned.
Utilize Yardi, MIQ, Excel, and other operational systems to manage workflows, project tracking, and reporting.
Maintain data integrity through accurate and timely data entry.
Identify opportunities to leverage technology, improve processes, and create operational efficiencies.
Support initiatives that enhance suite turnover performance and resident readiness.

Requirements

Exceptional organizational skills with strong attention to detail and accuracy.
Proven analytical, critical-thinking, and problem-solving abilities.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong administrative, reporting, and data management skills.
Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
Excellent interpersonal, communication, and customer-service skills.
Ability to communicate effectively and collaborate cross-functionally with multiple departments, internal and external stakeholders.
Ability to work independently while contributing effectively as part of a team.
Strong prioritization, follow-up, and time-management skills.
Proactive, solution-oriented mindset with a commitment to continuous improvement.
Ability to maintain confidentiality and professionalism when handling sensitive information.
Legally eligible to work in Canada and able to successfully complete a criminal background check.
Demonstrated alignment with Pier 4's core values: Professionalism, Integrity, Excellence, and Respect.

Skills

Microsoft Excel
Microsoft Office applications
Yardi
MIQ
Data tracking
Reporting
Spreadsheet management
Accounts payable processes
Purchase order administration
PMP designation

Location

London

Work Type

Fully on-site

Experience Level

1-2 years of administrative, project coordination, property administration, or related experience.
Recent graduates with relevant internships, co-op experience, or administrative experience are encouraged to apply.

Education Level

Post-secondary education in Business Administration, Property Management, Project Management, or a related field, or an equivalent combination of education and experience.

Salary/Compensations

$55,000-70,000

Benefits

Competitive compensation and benefits program.
Regular 4-day long weekends throughout the year on every statutory holiday.

About the Company

Pier 4 is a Real Estate Investment Trust focused on the acquisition and management of multi-family residential properties.
Our portfolio spans three provinces and is driven by a passion for real estate, a commitment to excellence, and years of industry experience.
Recognized by The Global and Mail's Report on Business as one of Canada's Top Growing Companies in 2024, 2025, and 2026.
Certified Great Place to Work ®.
Committed to fostering a collaborative, high-performing, and innovative workplace where our people can thrive and contribute to our continued success.
Frequent social events, and employee celebrations.

Equal Opportunity

At Pier 4, we believe that diverse perspectives, experiences, and backgrounds strengthen our team and drive better outcomes.
We are committed to fostering an inclusive workplace where all employees feel respected, valued, and empowered to contribute their unique talents.
We are committed to ensuring a fair, accessible, and transparent recruitment process.
Accommodations are available upon request throughout all stages of the hiring process for candidates who require them.
Hiring decisions should be based on meaningful human interactions and a thorough evaluation of each candidate’s skills, experience, and potential.
Artificial intelligence (AI) is not used to screen, evaluate, rank, or make hiring decisions on candidates.
Every application is reviewed by members of our hiring team to help ensure a fair, equitable, and personalized assessment process.