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About the Role
McCarthy Tétrault is seeking a Coordinator, Professional Journey Office to manage coaching, mentoring, and alumni programs in their Toronto or Montreal office. This newly created position requires 2-3 years of relevant experience, ideally in professional services, and offers a hybrid work environment.
Responsibilities
- Serve as a central point of coordination for Professional Journey Office (PJO) priorities and deliverables.
- Coordinate with program participants, Firm leaders, Professional Resources colleagues, vendors, and alumni to ensure PJO initiatives stay on track.
- Maintain and improve integrated workflows, calendars, trackers, action logs, SOPs, templates, and intake processes, monitoring timelines and following up.
- Manage vendor and procurement requirements, including agreements, onboarding, purchase orders, and invoicing.
- Prepare agendas, briefing materials, presentations, speaking notes, status updates, data summaries, and leadership reports as needed.
- Prepare program communications and updates, and coordinate day-to-day work with the PJO Administrative Assistant.
- Provide support for other duties and special projects as assigned.
- Coordinate the delivery of the PJO’s coaching and mentoring programs.
- Coordinate individual coaching engagements, from intake through coach matching and close-out.
- Coordinate cohort-based coaching programs, including participant communications, coach matching, check-ins, and evaluations.
- Maintain coach and vendor records and support program tracking and reporting.
- Support the development and delivery of new programming, including research and program resources.
- Support coaching and mentoring skills training in partnership with MT Academy, and coordinate National Mentoring Month, the annual Mentoring Awards, and enhancements to the mentoring program.
- Coordinate the Firm’s alumni and the departure-alumni processes.
- Support the Firm’s alumni committee with agendas, meeting materials, and action tracking.
- Work with internal teams across offices to support alumni events, communications, and newsletters.
- Support alumni engagement initiatives, including related technology and content.
- Support career resources for lawyers and alumni.
- Coordinate all aspects of the departure-to-alumni process.
Requirements
- Post-secondary education in Human Resources, Business Administration, or a related field.
- A minimum of three years of relevant experience, ideally gained in a professional services (or similar) environment.
- Experience coordinating programs, vendors, or events.
- Experience supporting coaching, mentoring, alumni, or talent programs is an asset.
- Experience with procurement and invoicing systems is an asset.
- Advanced Excel skills is an asset.
- Flexibility for some evening work during heavy workload periods, including alumni and mentoring events.
Skills
- Excellent organizational skills
- Excellent time management skills
- Excellent interpersonal skills
- Exceptional client service
- Excellent written communication skills
- Excellent verbal communication skills
- Ability to draft clear, concise communications, summaries, and reports
- Strong project coordination skills
- Ability to manage several programs and vendor relationships at once
- Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment
- Ability to work with minimal supervision
- Ability to manage competing priorities
- Ability to adapt to changing needs
Location
- Toronto
- Montreal
Work Type
- Hybrid
Experience Level
- Minimum of two to three years of relevant experience
Education Level
- Post-secondary education in Human Resources, Business Administration, or a related field
Salary/Compensations
- $65,000 – $78,000 annually (Toronto only)
Benefits
- Outstanding benefits from day one
- Insurance premiums paid by the Firm
- Wellness reimbursements
- Technology reimbursements
- Competitive compensation
- Paid overtime
- Generous time off
- A day off to volunteer
- A day off for your birthday
- Commitment to professional development and growth opportunities
- Culture that fully embraces and encourages two-way feedback
- Strong community involvement
- Commitment to equity, diversity, and inclusion
- Collaborative, cohesive culture
About the Company
- McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.
- With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country.
- Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years.
- Our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.
- The McCarthy Way is built on four core elements: Excellence, Collaboration, Inclusion, and Innovation.
Equal Opportunity
- McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
- Please notify us if you require accommodation at any time during the recruitment process.