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About the Role
The BVI Tourist Board & Film Commission is seeking a highly organized, proactive, and detail-driven Administrative Coordinator (Marketing) to support the effective operation and marketing activities of its London office and the wider UK market. This role is ideal for a professional who excels at coordinating marketing initiatives, managing office operations and budgets, and supporting stakeholder engagement in a fast-paced environment. Working closely with the General Manager (UK) and collaborating with internal and external partners, the Administrative Coordinator will play a vital role in ensuring the smooth delivery of marketing programs, events, reporting, and administrative functions that strengthen the Board’s presence and performance across the United Kingdom.
Responsibilities
- Assist the General Manager of the UK Office with the overall running and operation of the BVI London office.
- Handle the London Office accounts, including tracking budget expenses, pay invoices, prepare purchase orders, and converse with accountant in HMRC regarding new PO System as needed.
- Provide the Financial Comptroller with requisite and timely reports.
- Prepare and monitor yearly and quarterly budget with the GM of the UK office by gathering and organizing financial information, scheduling expenditures, analyzing variances, and implementing corrective actions.
- Ensure the office runs smoothly by monitoring and maintaining office inventory and vendors.
- Assist with the training and development of staff.
- Assist with the planning and organizing of shows, receptions, Road Shows, exhibitions, training events, and team follow-up on sales force.
- Upkeep and maintain sales force data and apprise team regularly.
- Train new staff and interns on salesforce.com or related platforms.
- Prepare monthly reports by collecting, analyzing, and summarizing operational data and trends.
- Liaise with the industry, service partners, and consumers, assisting with their questions, problems, and complaints.
- Participate in educational opportunities, workshops, review professional publications, establish networks, and benchmark state-of-the-art practices.
- Assist Home Office with all UK travel arrangements.
- Maintain records by outlining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Impartially manage staff in the absence of the General Manager of the UK office.
- Perform any other related duties as required by immediate supervisor or member of the executive team.
Requirements
- Associate degree (A.A) in Business Management or Marketing, a Bachelor's degree is preferred.
- Three to five years related experience and/or training or equivalent combination of education and experience.
- Excellent organization skills and displaying flexibility and enjoying the administrative challenges.
- Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure.
- Excellent customer service skills.
- Applicants must have the legal right to work in the United Kingdom.
Skills
- Strong Organization skills & ability to prioritize.
- Ability to work under pressure and meet targets.
- Ability to handle emergency situations as they arise.
- Ability to create accurate reports through the detailed analysis of data.
- Focused, Hardworking, energetic, and reliable.
- Capable of understanding detailed business process and procedures.
- Proficient in Microsoft Office.
- Trustworthy and confidential.
- Strong organisational and time-management skills.
- Ability to work under pressure with professionalism and discretion.
- Relationship-building ability with internal and external stakeholders.
- Proactive attitude with self-motivated work ethic.
Location
- London, United Kingdom
Work Type
- Full-time
Experience Level
- 3-5 years
Education Level
- Associate degree (A.A) in Business Management or Marketing
- Bachelor's degree preferred
Salary/Compensations
- Competitive salary commensurate with qualifications and experience.
Benefits
- Standard UK employment benefits
- Opportunities for professional development
- Opportunities for international travel
- Relocation assistance will be provided for qualified candidates currently residing outside of the United Kingdom.
About the Company
- The BVI Tourist Board & Film Commission is seeking a highly organized, proactive, and detail-driven Administrative Coordinator (Marketing) to support the effective operation and marketing activities of its London office and the wider UK market.