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About the Role
Provide senior-level support to the VP, Head of Regulatory Office in a fast-paced role requiring strong judgment, discretion, exceptional organizational skills, and a proactive approach. This role supports the VP's broad leadership portfolio across the Regulatory Office and Global Compliance, including managing complex calendars, coordinating meetings and materials, supporting executive and Board-related activities, and anticipating needs.
Responsibilities
- Act as a proactive extension of the VP, anticipating needs, identifying emerging issues and looking ahead to upcoming decisions, deadlines, meetings and stakeholder requirements
- Manage a complex and dynamic calendar across the VP’s Regulatory Office and broader Global Compliance responsibilities, prioritizing requests, resolving conflicts and protecting time for critical priorities
- Coordinate meetings, travel and logistics, and ensure the VP has the information, materials, context and follow-up required to be prepared and effective
- Manage correspondence, action items and commitments on behalf of the VP, using judgment to identify matters requiring attention, escalation or timely follow-through
- Build strong working relationships with senior leaders, Board and executive offices, executive assistants and internal partners across a global organization to enable timely and professional compliance regulatory interactions
- Handle sensitive regulatory, executive, Board and employee information with a high degree of discretion and professionalism
- Schedule and coordinate OSFI and related regulatory meetings, including internal preparation meetings, interviews, briefings and follow-up discussions
- Coordinate meeting logistics, invitations, agendas, pre-reads, briefing materials and timely distribution to the appropriate participants
- Support note-taking, action tracking and follow-up where required for regulatory meetings, helping the team maintain clear ownership and deadlines
- Maintain organized meeting records, contact and distribution lists, trackers and shared workspaces that support regulatory engagements
Requirements
- Extensive experience as a senior Executive Assistant supporting a VP or similarly senior executive in a complex, fast-paced corporate environment
- Demonstrated ability to anticipate needs, plan ahead, manage ambiguity and keep a senior leader and team ahead of changing priorities
- Exceptional calendar management, organization, attention to detail and follow-through, with the ability to manage multiple priorities and tight or shifting deadlines
- Sound judgment, discretion and confidence when handling confidential, sensitive or high-profile regulatory, executive and Board matters
- Strong written and verbal communication skills, with the ability to prepare polished correspondence and materials for senior audiences
- Confidence working across senior leadership offices and with executive assistants, and the professionalism to represent the VP and Regulatory Office effectively
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, Excel and SharePoint
- Experience in financial services, compliance, risk, legal, government or another regulated environment is an asset
- Candidate must be based in Toronto and able to work from the Toronto office a minimum of two days per week
Skills
- Microsoft 365 applications
- Outlook
- Teams
- Word
- PowerPoint
- Excel
- SharePoint
Location
- Toronto
Work Type
- Hybrid
Experience Level
- Senior-level
- Extensive experience
Salary/Compensations
- 54,600 - 84,800
Benefits
- Flexible Benefits
About the Company
- At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives.
- Our values shape how we work: caring, authentic, bold, inspiring, and impactful.
- We’re committed to creating an inclusive and respectful environment.
- Our goal is to make sure all our employees have the chance to live up to their full potential.
- We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you.
- We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.
Equal Opportunity
- Diversity and inclusion have always been at the core of our values at Sun Life.
- A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues.
- We welcome applications from qualified individuals from all backgrounds.
- Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to thebrightside@sunlife.com.