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About the Role
Improve patient health through an innovative, patient-focused culture dedicated to making a difference in the community.
Responsibilities
- Provide clerical duties to the CEO and other administrative staff.
- Attend Board of Directors meetings and serve as Recording Secretary.
- Handle all correspondence to the Board, as directed by the CEO/Administrator.
- Prepare Department head meetings and record and transcribe minutes.
- Prepare annual Facility Survey Report and ensure professional staff licenses are current.
- Plan and coordinate the Service Awards Program and annual Christmas Party.
- Write letters to physicians and other providers applying for privileges.
- Process medical staff applications, including initial review, approval routing, and notification.
- Perform annual re-credentialing of physicians and check OIG website for physicians, vendors, and contractors.
- Make decisions on minor administrative matters or channel problems to appropriate personnel in the absence of key executives.
- Develop and maintain excellent working rapport with all personnel to ensure administrative services meet facility needs.
- Create and maintain a warm, positive, and calm environment throughout the facility.
- Maintain policy and procedure manuals of all departments.
- Act as a telephone operator as needed.
- Maintain office machines and schedule service calls.
- Order office supplies as needed.
- Process daily mail, record checks received, and deliver to the Business Office.
- Sort residents' mail for distribution.
- Maintain and provide lists of addresses for family contacts, volunteers, and medical staff.
- Type purchase orders for various departments and ensure timely payments.
- Arrange seminar attendance for staff, including vehicle reservation, hotel arrangements, and confirmations.
- Schedule the annual Valley Health Development Corporation meeting, attend as Recording Secretary, obtain signed 990 form, and ensure officer terms are renewed.
- Maintain NYS Notary license for notarizing documents.
- Contact Wells Communication for repairs/return of facility beepers.
- Perform in-house repairs for the telephone system, program changes, troubleshoot the system, order replacements, and train personnel.
- Update and distribute the telephone extension listing.
- Attend all required in-services and follow department and facility policies and procedures.
- Maintain confidentiality of resident care and employee information, adhering to HIPA and HIV regulations.
Requirements
- High School or GED required.
- Graduate of an accredited secretarial school required.
- Minimum 2 years of secretarial or administrative assistant experience, preferably in healthcare, legal services, or a professional office environment, required.
- Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint required.
Skills
- Attention to Detail
- Communication
- Computer Skills
- Customer Service
- Listening
- Reliability
- Resourcefulness
- Time Management
Location
- Onsite
Work Type
- Full-time
Experience Level
- Minimum 2 years
Education Level
- High School or GED
- Graduate of an accredited secretarial school
Salary/Compensations
- USD $26.61/Hr. - USD $31.48/Hr.
Benefits
- Paid time off, including company holidays, vacation, and sick time
- Medical, dental and vision insurance
- Life insurance and disability protection
- Retirement benefits including an employer match
About the Company
- Bassett Healthcare Network is committed to improving patient health through an innovative, patient-focused culture.
- We are dedicated to making a difference in the community and helping the population we serve achieve optimum health and enjoy the best quality of life possible.
Equal Opportunity
- Bassett Healthcare Network provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.