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About the Role

The Budget Manager is responsible for managing and coordinating the fiscal activities in support of the Department’s operating divisions. This includes budget development, submission and administration, accounting and procurement services, forecasting of revenue sources and expenditure monitoring, contract management, fiscal and accounting reconciliation of grant awards, preparation of financial status reports, facilitating audits of financial transactions, and updating financial and accounting operating procedures.

Responsibilities

Develops and submits DEM’s annual budget, including the preparation of line-item narratives, data input, and reconciliation of records in the City’s budget system.
Coordinates departmental budget submissions, including narrative, analysis, recommendations, and justifications for requests.
Prepares documents for senior management and presentations to the Mayor’s Budget Analyst and the Board of Supervisors.
Represents the department with the Mayor’s Budget Office, Controller’s Office, Board of Supervisors and Board’s Budget and Legislative Analyst to ensure successful budget adoption.
Prepares and presents financial statements/statistical reports regarding contract and grant agreement compliance, and budget for management, Mayor’s Office, Board of Supervisors, Office of the Controller, and other entities.
Provides daily oversight of the DEM operating and capital budgets, including directing the preparation, review, and distribution of detailed financial analyses and management reports.
Plans, directs, and performs analysis and reconciliation of financial and accounting records, including the preparation of monthly and ad hoc reports for Executive Management.
Acts as the fiscal lead in the agency for budget matters, answering questions, developing solutions to problems and advising agency staff on how best to meet changing business needs.
Supervises finance & accounting staff, including assigning functions, providing guidance, handling problems, and evaluating performance.
Performs accounting functions such as responding to inquiries, processing accounts payable, requisitions, purchase orders, reimbursements, and cash receipts.
Serves as the Department’s liaison for other City Departments for fiscal and accounting related activities.
Conducts fiscal year-end closing activities, including identifying appropriation and encumbrance carry-forward and providing justification.
Serves as the lead point of contact for the Controller’s Office for annual Post Audit Fieldwork and continuous accounting transaction monitoring.
Manages complex agreements and develops outsourcing requests, such as RFPs, RFIs, and Procurement Bids.
Ensures compliance and monitoring of grant awards from federal and state grant programs.
Analyzes current business processes and develops and implements improvements to accounting, procurement, and other processes.
Oversees and manages the administrative workflow for IT procurement and contracting activities.
Leads and coordinates the development and preparation of all procurement-related documents to ensure they meet the Department’s business requirements.
Applies a strong understanding of different technology purchasing options and considerations to identify and recommend appropriate procurement strategies.
Performs related duties as assigned.

Requirements

Possession of a Baccalaureate degree from an accredited college or university with major course work in accounting, finance, public or business administration or a closely related field.
Five (5) years of progressively responsible and complex professional experience in accounting, budgeting, finance, or fiscal management in a government environment.
Additional qualifying work experience in accounting, budgeting, finance, or fiscal management in a government environment may be substituted for the required education on a year-for-year basis for up to two (2) years.
Possession of a Master’s degree in accounting, finance, public or business administration or a closely related field may be substituted for one year of work experience.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Skills

Knowledge of management techniques and administrative techniques applicable to operations in budget, accounting, procurement and grants management
Knowledge of the budget development, submission, and administration processes
Ability to manage, administer and coordinate complex fiscal operations
Ability to analyze and interpret fiscal and/or accounting data and reports
Ability to lead, supervise, and delegate accounting and auditing functions
Knowledge of Generally Accepted Accounting Principles (GAAP) as they pertain to governmental units
Outstanding technical and interpersonal skills
Fluency in fund accounting and internal controls
Ability to work with complex systems and both technical and non-technical customers
Proficiency using Excel

Location

San Francisco

Work Type

Permanent Civil Service

Experience Level

5 years of progressively responsible and complex professional experience in accounting, budgeting, finance, or fiscal management in a government environment

Education Level

Baccalaureate degree in accounting, finance, public or business administration or a closely related field
Master's degree in accounting, finance, public or business administration or a closely related field

Salary/Compensations

$149,656 - $190,996

Benefits

Employee Benefits Overview

About the Company

The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco.
DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency.
Becoming a City employee means being a part of a team that cares about making a difference. Your work will shape both the present and future of San Francisco. When you work for the City, you’re choosing a job with purpose.

Equal Opportunity

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.