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About the Role
Administrative Assistant III will provide high-level administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED), General Internal Medicine (GIM), Infectious Diseases (ID), Medical Day Unit (MDU), Gastroenterology (GI), Dermatology (DERM), and Family and Community Medicine. This role requires sound judgment and a high degree of independence.
Responsibilities
- Managing and coordinating complex calendars and schedules (both electronic and written) for assigned personnel
- Utilizing advanced word processing tools to prepare and format complex documents and materials
- Organizing, coordinating, and planning meetings and events
- Providing direct and/or functional supervision to designated staff
- Monitoring, analyzing, and reporting on departmental budgets
- Ensuring the smooth and efficient operation of the office
- Developing and maintaining organized systems for electronic and paper filing and information retrieval
- Performing a variety of clerical and administrative support tasks
- Carrying out other responsibilities aligned with the job classification, as assigned
- Preparing reports and presentation
- Ensuring invoice payment and office account management
Requirements
- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical office or business administration program at the diploma level
- Four (4) years related administrative experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience; solid experience in a Microsoft Office environment
- Experience working in a health care environment, an asset
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Strong verbal and written communications skills
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Knowledge of medical terminology, an asset
- Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
- All applications must be submitted before the posting close date.
- A Criminal Record Check may be required of the successful candidate.
- UHN reserves the right to discontinue with the consideration of their application if any information provided by a candidate is misleading, inaccurate or incorrect.
Skills
- Microsoft Office environment
- Medical terminology
Location
- Toronto Western Hospital
Work Type
- Permanent Full-Time
Experience Level
- Four (4) years related administrative experience
Education Level
- Grade XII or recognized equivalent
- Medical office or business administration program at the diploma level
Salary/Compensations
- CAD 56667 - CAD 70824
Benefits
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
About the Company
- UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.
- With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre.
- As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.
- UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine.
- UHN is a research hospital affiliated with the University of Toronto.
- UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.
Equal Opportunity
- UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace.
- Requests for accommodation can be made at any stage of the recruitment process.
- Applicants need to make their requirements known.