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About the Role

Carter Burden Network seeks an experienced, detail-oriented Senior Grants Accountant to manage the financial administration of government grants and contracts, oversee accounts receivable, and support accurate financial reporting across the organization. This position plays a critical role in ensuring timely cost reimbursements, accurate grants financial records, and the effective stewardship of CBN's financial resources.

Responsibilities

Serve as the key liaison to NY Aging financial and budget analysts.
Manage financial administration of government grants and contracts, including billing, cost reimbursement requests, financial and grants reporting, and accounts receivable maintenance.
Monitor contract expenditures, funding allocations, reimbursement schedules, and outstanding receivables to ensure accurate and timely collection.
Maintain accurate grant, contract, and donation records in Fund-EZ, including revenue recognition, donor restrictions, expense allocations, and supporting documentation plus cost allocation studies.
Collaborate with program directors to monitor contract spending, identify budget variances, and ensure expenditures align with funding requirements and regulatory compliance.
Coordinate with government agencies and internal stakeholders to resolve billing discrepancies, outstanding receivables, and financial and grant reporting issues.
Prepare monthly grant and program financial reports, including budget-to-actual analysis, revenue tracking, and explanations of material variances.
Support the monthly and annual financial close, and execute the close of the subsidiary revenue and accounts receivable ledgers.
Ensure financial transactions and reporting comply with applicable government contract requirements, accounting standards, donor restrictions, and CBN policies.
Prepare grant-related schedules, reconciliations, and supporting documentation for annual audits and funder audits and reviews.
Collaborate with Development and Finance to reconcile restricted and general-operating contributions and other grant-related revenue.
Support preparation of annual operating, program, and grant budgets, including expense allocations and budget modifications.
Review programmatic expenditures with program directors, assess funding needs, and identify potential budget shortfalls and compliance concerns.
Lead monthly financial reviews with program directors to understand variances to plan.
Prepare financial projections, cost allocations, and ad hoc analyses to support organizational planning and decision-making.
Identify potential funding gaps.
Assist in preparing special cost studies.
Develop and document cost allocation methodologies.
Maintain accurate and organized accounting records and supporting documentation.
Identify opportunities to improve grant accounting, billing, reconciliation, and reporting processes.
Provide backup support for accounts payable and payroll functions as needed, consistent with established financial controls.
Ensure timely and accurate financial information through collaboration with Finance and program colleagues.
Perform other related duties as assigned.

Requirements

Bachelor's degree in Accounting, Finance, or a related field.
Minimum four years of progressive nonprofit accounting experience, including government grants, contracts, and fund accounting.
Demonstrated experience with grant billing, accounts receivable, reconciliations, and financial reporting.
Strong knowledge of generally accepted accounting principles (GAAP), cost principles for nonprofit organizations, and government contract requirements.
Proficiency in fund accounting systems.
Advanced Microsoft Excel skills.
Ability to analyze financial information, identify discrepancies, and communicate findings clearly to non-financial colleagues.
Strong organizational skills, attention to detail, and ability to manage multiple deadlines independently.
Demonstrated professionalism, discretion, and commitment to accurate financial stewardship.
Experience with Fund-EZ or similar fund accounting software is preferred.
Familiarity with NYC Aging and other New York City, State, and federal government contracts is preferred.
Experience preparing cost reimbursement claims, budget modifications, and financial reports for government contracts is preferred.
CPA or progress to certificate is preferred.

Skills

Fund accounting systems
Microsoft Excel
Financial analysis
Grant accounting
Billing
Reconciliation
Financial reporting
Accounts receivable
GAAP
Cost principles for nonprofit organizations
Government contract requirements

Location

New York, NY

Work Type

Full-Time
Exempt
Occasional evening or weekend work may be required

Experience Level

Senior
Minimum four years of progressive nonprofit accounting experience

Education Level

Bachelor's degree in Accounting, Finance, or a related field
CPA or progress to certificate preferred

Salary/Compensations

$70,000 - $80,000 annually

About the Company

Carter Burden Network promotes the well-being of older adults, particularly those experiencing economic and social challenges.
Through nutrition, social services, health and wellness, arts, and community-based programming, CBN helps older New Yorkers remain connected, supported, and engaged in their communities.

Equal Opportunity

CBN is an equal opportunity employer committed to maintaining a welcoming, respectful, and inclusive workplace.