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About the Role

The Executive Assistant to UK Managing Partner / Business Development Lead will work as part of a cohesive team with the UK Managing Partner in our data privacy practice. This is a full-time position eligible for benefits, typically scheduled for 8:30am-5:30pm.

Responsibilities

Maintain complex calendars.
Generate daily, monthly, and quarterly reports as requested.
Communicate directly with internal and external customers.
Draft and finalize professional correspondence.
Support the planning and execution of marketing events, including agenda and timeline development, logistics, venue research/selection, contract review and execution, and event guest lists.
Triage email communications for the UK Managing Partner.
Coordinate travel arrangements for the UK Managing Partner and attorney team, if necessary.
Organize and track sponsorships and upcoming travel for the UK Managing Partner.
Electronically file documents and communications.
Collaborate and support the team to provide responsive customer service.
Prepare expense reimbursement reports for submission.
Perform other administrative tasks and special projects as assigned by the UK Managing Partner.

Requirements

Executive Assistant experience preferred.
Experience with event planning.
Ability to multitask, adapt, and effectively manage time.
Working understanding of databases.
Strong, accurate typing and formatting skills.
Must be highly organized with a desire to learn and apply new concepts/skills continually.
Ability to communicate effectively, both orally and in writing.
Strong interpersonal skills.
Ability to work independently or collaboratively with team members.
Ability to resolve issues quickly and efficiently.
Strong organizational skills and attention to detail.
Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, Dynamics, and PowerPoint) and Outlook for calendaring meetings and events.
Ability to learn and use other applications, such as ProLaw.
Must have the highest integrity, including the ability to treat highly confidential information appropriately.
Applicant must be currently authorized to work in the United Kingdom.

Skills

MS Office (Word, Excel, Dynamics, PowerPoint)
Outlook for calendaring
ProLaw (ability to learn)
Database understanding
Typing and formatting
Event planning
Multitasking
Time management
Communication (oral and written)
Interpersonal skills
Independent work
Team collaboration
Problem resolution
Organizational skills
Attention to detail
Integrity and confidentiality

Location

United Kingdom

Work Type

Full-time
Hybrid

Benefits

Full benefit package
Holiday pay
Paid maternity leave
Paid paternity leave
Pension program

About the Company

Mullen Coughlin is a highly successful, fast-growing niche law firm with an international presence focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigation, single-plaintiff and class action litigation compliance.
Committed to rapid incident response to incoming client calls, we thrive in a high-energy, close-knit, and upbeat office culture.

Equal Opportunity

Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.