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About the Role

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek a proactive and detail-oriented Senior Specialist, Budget Administration to provide operational and administrative support for the Federation Fundraising division.

Responsibilities

Provide operational and administrative support in the OCDO for the Federation Fundraising division.
Ensure accurate and timely delivery of invoice processing.
Work in coordination with the Program team on revenue/expense tracking and forecasting.
Manage the procurement process for a team with a high volume of contracts.
Serve as the point of contact in OCDO for the Federation Fundraising division’s procurement/contract needs, and accounting.
Collaborate closely with Federation Fundraising colleagues with an internal customer service orientation.
Be a point of contact for the Finance team, and other PPFA departments, as needed, to support effective management of financial processes.
Coordinate communication with program teams to ensure vendors have timely and accurate invoicing and payments.
Serve as the primary liaison with the Federation Fundraising division for their contracts and financial tracking needs.
Support contracting and procurement for the Federation Fundraising division, including vendor onboarding, partner intake, NDA signatories, regulatory reporting, and ongoing contract administration.
Track contract workflows to proactively identify and resolve delays or errors in contracting.
Coordinate requisition receipt, purchase order processing, and procurement support as needed.
Support the Manager, Budget Administration to process procurement contract requests in a centralized manner, ensuring streamlined submission, approval, and tracking in alignment with PPFA procurement protocols and internal SOPs.
Serve as the primary point of contact for the postage escrow account, working closely with Finance to ensure accurate accounting of funds.
Communicate with internal stakeholders and external vendors to ensure efficient procurement operations and effective resolution of process-related issues.
Perform additional projects and duties as assigned.

Requirements

Bachelor’s degree with 3-5 years of related experience in administration within fundraising, advocacy, finance, procurement, or a comparable field.
Demonstrated experience supporting procurement and financial administration in a complex organizational environment, including contract administration, invoice processing, and expense tracking.
Experience with contract and administrative functions, with an emphasis on nonprofits and fundraising.

Skills

Better-than-average written and verbal communication skills are necessary to produce memos, presentations, procedural documentation, circulate agendas, etc.
Understanding of data and reporting platforms (Salesforce, EveryAction).
Understanding of project management software (Asana).
Understanding of Finance System (Adaptive).
Understanding of Procurement Systems (Coupa).

Location

Remote

Work Type

Full-time

Experience Level

Senior

Education Level

Bachelor's degree

Salary/Compensations

$72,000 - $77,000

Benefits

Travel: 0-5%

About the Company

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education.
Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care.
Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S.
PPFA also works to educate the public on and advocate for issues of sexual and reproductive health.
Formed as the advocacy arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4).
The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission.
The Planned Parenthood cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.

Equal Opportunity

Planned Parenthood Federation of America participates in the E-Verify program.
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.
Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.