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About the Role
AI Fire is seeking a Senior Procurement Specialist to support the continued growth and evolution of its procurement function. This role offers the opportunity to be hands-on, work across multiple business areas, and help build scalable processes while gaining exposure to strategic sourcing, supplier management, ERP systems, inventory, travel, analytics, and process improvement.
Responsibilities
- Source goods and services across direct, indirect, and travel categories.
- Manage assigned supplier relationships, including supplier performance and contract renewals.
- Negotiate supplier quotes, pricing, and contract renewals within established guidelines.
- Identify potential supply risks and partner with the team to develop mitigation plans.
- Serve as a trusted resource to internal teams on sourcing practices, supplier engagement, and negotiation strategies.
- Help lead the operational workstreams associated with implementation of our Travel Management System.
- Support employees using the NetSuite procurement module through training, guidance, and office hours.
- Develop and maintain procurement documentation, tools, and standardized templates.
- Partner across the organization to improve procurement practices and processes.
- Partner with Inventory Control to support timely and accurate inventory receipts.
- Provide procurement insights into reorder points, safety stock, supplier lead times, minimum order quantities, and cost considerations.
- Help connect procurement and inventory activities to improve visibility and decision-making.
- Build and maintain recurring spend reports using NetSuite and purchase order data.
- Analyze spend by category, supplier, department, and location to identify consolidation opportunities, pricing variances, off-contract spend, and supplier concentration.
- Track and validate procurement savings, including cost reductions and cost avoidance.
- Monitor supplier performance, including on-time delivery, pricing compliance, and order accuracy.
- Identify data-quality issues and partner with data owners to improve coding, categorization, and purchase order accuracy.
- Turn procurement data into clear, actionable recommendations for leadership.
Requirements
- Bachelor’s degree in Business, Supply Chain Management, Procurement, or a related field, or at least 8 years of relevant procurement and supply chain experience in lieu of a degree.
- Experience participating in an ERP implementation or major module rollout, including activities such as user acceptance testing, data migration or cleanup, training, configuration input, or go-live support.
- Working knowledge of ERP procurement workflows, including requisitions, purchase order approvals, vendor records, and receiving.
- Demonstrated experience negotiating supplier pricing, quotes, and contract renewals with measurable results.
- Experience supporting procurement across multiple locations or business units.
- Working knowledge of inventory control, cycle counting, and ERP inventory functionality.
- Experience developing spend reports and translating data into actionable sourcing recommendations.
- Understanding of procurement savings methodologies, including the difference between hard savings and cost avoidance.
- Advanced Microsoft Excel skills, including pivot tables, XLOOKUP/VLOOKUP, nested formulas, data cleaning, and modeling.
- Strong communication, analytical, organizational, and cross-functional partnership skills.
- Ability to travel approximately 20% to 30%.
- Experience with NetSuite ERP or another comparable ERP platform.
- Professional certifications through ASCM, CSCMP, or ISM.
- Experience working with perpetual inventory systems.
- Successful completion of a drug test and pre-employment background screening is required.
Skills
- Strategic sourcing
- Supplier management
- ERP systems
- Inventory management
- Analytics
- Process improvement
- Negotiation
- Microsoft Excel (pivot tables, XLOOKUP/VLOOKUP, nested formulas, data cleaning, modeling)
- Communication
- Analytical skills
- Organizational skills
- Cross-functional partnership
Location
- Nationwide
Work Type
- Full-time
Experience Level
- Senior
Education Level
- Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field
- 8+ years of relevant procurement and supply chain experience
Benefits
- Competitive compensation
- Weekly pay cycle
- Career Advancement Opportunities
- Healthcare
- Dental
- Vision
- Life insurance
- Paid time off and holidays
- Company paid short and long-term disability
- Immediately vested 401(k) company match
- Shared Ownership Program (monetary bonus aligned to company's long-term success)
About the Company
- AI Fire is a leading provider of fire and life safety services in the U.S.
- Offers national account services via its vendor network at Academy Fire.
- Serves local and regional customers through Impact Fire’s employed technicians across 45+ district offices nationwide.
- Has completed over 45 acquisitions and will continue to build upon its well-established acquisition and integration model with its new private equity partner.
Equal Opportunity
- Employment with an Equal Opportunity Employer (EOE) including disability/veterans.