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About the Role
We are looking for a talented and motivated Executive Assistant to join our team. This is an exciting opportunity to work with a diverse client base, providing high-quality legal advice and building trusted relationships within one of the UK's leading law firms. You'll work alongside supportive and experienced colleagues, collaborating across teams to deliver excellent client service while continuing to develop your own skills and expertise.
Responsibilities
- Provide comprehensive, proactive Executive Assistant support to members of the Executive Board, ensuring their time and priorities are effectively managed.
- Manage complex and frequently changing diaries, optimising scheduling and resolving conflicts to maximise efficiency.
- Plan ahead to anticipate upcoming demands, deadlines and potential issues, ensuring priorities are coordinated.
- Coordinate internal and external meetings, including scheduling, logistics, agenda preparation and circulation of papers.
- Support meetings through accurate minute-taking, maintaining action logs and ensuring clear follow-up communication.
- Monitor and track actions arising from meetings, ensuring timely delivery by relevant stakeholders.
- Arrange travel, accommodation and itineraries, ensuring seamless logistics and value for money.
- Prepare, draft and review correspondence, presentations, reports and briefing papers to a high standard.
- Support the preparation and coordination of Board, Committee and leadership meeting documentation.
- Act as a key point of contact for Executive Board members, building effective relationships across the firm and with external stakeholders.
- Handle highly confidential and sensitive information with professionalism and discretion at all times.
- Maintain accurate records, filing systems and documentation in line with firm processes.
- Ensure documentation is prepared, stored and distributed in accordance with organisational policies and procedures.
- Uphold high standards of professionalism, integrity and confidentiality in all interactions and outputs.
Requirements
- Proven experience in an Executive Assistant, Executive PA or senior administrative role supporting senior leaders or board-level executives.
- Demonstrates a high level of initiative, taking ownership of responsibilities and proactively identifying solutions to support clients and colleagues.
- Strong diary management skills with the ability to manage complex and competing priorities.
- Experience of coordinating meetings, including preparing agendas, papers and minutes.
- Experience managing travel, expenses and general executive administration.
- Excellent written communication skills, with the ability to produce high-quality documents and correspondence.
- Ability to manage multiple priorities simultaneously with strong attention to detail.
- Ability to work independently with a high degree of autonomy and initiative.
- Experience within a professional services or partnership environment.
- Experience supporting governance or regulatory processes.
- Builds strong, credible relationships with senior stakeholders, colleagues and external contacts.
- Highly organised with a proactive and forward-thinking approach.
- Uses sound judgement and demonstrates discretion when handling sensitive matters.
- Communicates clearly and professionally, adapting style to different audiences.
- Demonstrates resilience and adaptability in a fast-paced environment.
- Takes ownership and accountability, with a solutions-focused mindset.
- Confidence in influencing and constructively challenging where appropriate.
- Ability to anticipate needs and identify improvements to ways of working.
Skills
- Diary management
- Meeting coordination
- Minute-taking
- Action log maintenance
- Travel arrangement
- Correspondence preparation
- Presentation preparation
- Report preparation
- Briefing paper preparation
- Relationship building
- Confidentiality management
- Record keeping
- Filing systems management
- Written communication
- Attention to detail
- Autonomy
- Initiative
- Influencing
- Constructive challenging
- Problem-solving
Location
- Hybrid
Work Type
- Hybrid
Experience Level
- Senior
Salary/Compensations
- Competitive salary
Benefits
- Profit Share Scheme
- Private Medical Insurance
- Life assurance (4x salary)
- Pension scheme
- Cycle to Work scheme
- 28 days' annual leave, plus bank holidays
- Enhanced leave provisions for key life events
- An additional paid day each year to support CSR and volunteering activities.
- Flexible and hybrid working arrangements
- A collaborative, inclusive and supportive culture
- Investment in learning, development and career progression
- The opportunity to work alongside market-leading sector specialists
- Meaningful work that delivers positive impact for clients, communities and society
About the Company
- At Stone King, we're a purpose-driven law firm with a clear ambition: to deliver positive societal impact through the work we do with and for our clients.
- Since 1785, we've combined a proud heritage with a forward-looking approach, embracing change and investing in our future.
- We work with many organisations and individuals who share our commitment to making a difference, including charities, social enterprises, faith-based organisations, educational institutions, businesses, public sector organisations and private individuals.
- We are nationally recognised for our expertise across the sectors we serve and are consistently ranked by Chambers and Partners and The Legal 500.
- Many of our lawyers are recognised as leading practitioners in their fields, reflecting the depth of expertise, sector knowledge and client service we provide.
- We foster an inclusive and supportive culture where different perspectives are valued, people are empowered to develop and thrive.
Equal Opportunity
- At Stone King, we value individuality and are committed to creating an inclusive, supportive workplace where everyone can thrive.
- We are an equal opportunities employer, committed to ensuring all employment decisions are made fairly and without discrimination.
- We are proud signatories of the Mindful Business Charter, Race Fairness Commitment and Age Friendly Employer Pledge, and are a Disability Confident Employer.
- We aim to make our recruitment process as accessible and inclusive as possible and will make reasonable adjustments where needed.
- As part of our Disability Confident commitment, we will offer an interview to disabled applicants who meet the minimum criteria for the role, subject to any recruitment capacity constraints.
- Stone King LLP is an equal opportunities employer.
- We are committed to ensuring equality of opportunity by encouraging all our staff to achieve their full potential and guaranteeing that all employment decisions are taken without reference to irrelevant information or discriminatory practices.