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About the Role
Orange Barrel Media is seeking a highly organized, proactive, and personable Office Coordinator to manage daily office operations and provide logistical support to the CEO. This role is ideal for someone who enjoys creating a welcoming, well-organized workplace, takes pride in the details, and thrives in a dynamic environment. The Office Coordinator will ensure the office runs smoothly, support employees with daily workplace needs, coordinate vendors and services, and assist with administrative and logistical tasks.
Responsibilities
- Oversee daily office operations to ensure a clean, organized, welcoming, and well-stocked workplace
- Coordinate daily catered lunches for NYC employees, including managing orders, deliveries, setup, cleanup, and vendor communication
- Maintain inventory and order office supplies, snacks, beverages, kitchen essentials, and other workplace necessities
- Serve as the primary point of contact for building management, maintenance personnel, cleaning services, and other office vendors
- Coordinate office maintenance, repairs, and service appointments, ensuring issues are addressed promptly
- Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments and courier services
- Maintain the overall appearance and organization of common areas, conference rooms, kitchen spaces, and other shared office areas
- Assist with planning and coordinating office events
- Identify opportunities to improve office processes, organization, and the overall employee experience
- Greet and welcome visitors, clients, and business partners, ensuring a professional and hospitable experience
- Prepare conference rooms and meeting spaces for internal and external meetings, including coordinating refreshments, supplies, and room setup
- Assist with on-site meeting logistics, including catering, deliveries, and vendor coordination
- Provide general administrative and logistical support to the NYC team as needed
- Coordinate with the Executive Assistant to the CEO on occasional on-site logistical needs and special requests
Requirements
- Ability to work on-site in our New York City office five days per week
Skills
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities simultaneously
- Friendly, professional, and approachable demeanor
- Strong customer-service mindset
- Self-motivated and resourceful
- Ability to work independently and anticipate needs
- Excellent written and verbal communication skills
- Strong problem-solving skills
- Ability to adapt to changing priorities
- Comfortable working with executive leadership
- Ability to handle confidential matters with discretion
Location
- New York City
Work Type
- On-site
Experience Level
- 2+ years of experience in office coordination, administrative support, hospitality, or a related role preferred