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About the Role

Support the project lead in the preparation, execution, and follow-up of the TUMO LEADS Summit in Mumbai. This role involves assisting with various administrative and logistical tasks, ensuring smooth event operations, and contributing to the overall success of the summit. The collaboration may lead to a permanent position within the international Community team.

Responsibilities

Follow up with partners, vendors, and local contacts regarding slow replies.
Maintain the attendance list and manage registrations, including assisting with visa invitation letters.
Collaborate with the project lead on plans and processes, identifying gaps and contributing ideas.
Assist in maintaining and testing the new Community platform and transferring data.
Prepare content such as presentations, information emails, and Community posts.
Handle administrative tasks including name tags, print-outs, and event materials.
Keep the shared task tracker (Google Sheets) updated.
Serve as a key point of contact for event details, vendors, and participant inquiries.
Assist with venue setup, AV checks, and caterer coordination.
Address last-minute issues and adapt to unforeseen circumstances.
Send feedback surveys and thank-you emails.
Reconcile attendance lists, invoices, and receipts.
Organize photos and materials for the event recap.
Document the process and lessons learned for future summits.

Requirements

Experience organizing events or conferences, ideally international ones.
Ability to work well with people, listen effectively, and find the right tone, even under pressure.
Clear and confident communication skills, both written and verbal.
Ability to remain friendly but persistent in communication.
Enjoy working with people from diverse cultures with openness and respect.
Quick learning ability, capacity to maintain an overview, and calmness under time pressure.
Careful handling of lists and personal data.
Proficiency in Google Workspace, Excel, and PowerPoint.
Fluent English.
Availability to travel to Mumbai from approximately 31 January to 6 February 2027.
Possession of a valid passport.
Permission to work in Germany.
For freelance contracts, permission to be self-employed and a German tax number.

Skills

Event organization
Communication
Interpersonal skills
Problem-solving
Time management
Attention to detail
Google Workspace
Excel
PowerPoint
Community platform management
Data transfer

Location

Berlin (remote + occasional office days)
Mumbai (on site)

Work Type

Freelance
Fixed-term part-time employment
Remote
On-site

Experience Level

Event organization experience

Benefits

Flight, hotel, and visa covered
Daily meal allowance in Mumbai
Insight into an international network
Opportunity for a permanent role

About the Company

TUMO is a global network actively shaping the future of education, with centers, teams and partner organizations across Europe, the Americas and Asia.
TUMO Deutschland is an innovative education program that gives teenagers aged 12 to 18 the chance to develop their creative and technical skills in fields such as animation, programming, music production and design.
Our unique learning approach combines self-directed learning with hands-on workshops, guided by experienced coaches.
TUMO Deutschland is part of a global network of TUMO centers across Europe, the Americas and Asia.
In Germany, we bring this forward-looking idea of education to modern learning centers, creating an inspiring space for young talent.