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About the Role
The Vendor Management Intern supports the organization’s vendor and strategic partnership function through research, data maintenance, project coordination, documentation, reporting, and process improvement. This internship is designed to build practical skills while helping the department maintain accurate records, consistent follow-up, and visibility into vendor programs, certifications, renewals, commitments, and operational milestones.
Responsibilities
- Assist with vendor onboarding and offboarding coordination, including intake information, documentation checklists, status updates, and approved follow-up.
- Maintain vendor contacts, categories, owners, portal details, certification records, renewal dates, meeting notes, and action items in approved systems.
- Update project plans, task boards, trackers, dashboards, calendars, and recurring reports.
- Support vendor program and requirement research, partner-directory submissions, event registration, and training or certification tracking.
- Organize approved agreements and program documents in established storage locations; flag missing or outdated materials.
- Prepare meeting agendas, capture decisions and commitments, and follow up on routine actions after direction is established.
- Build or improve one vendor tracker, dashboard, SOP, process map, document index, or reporting package.
- Complete a 90-day capstone project and present findings, limitations, maintenance needs, and recommendations.
Requirements
- Currently pursuing or recently completed coursework in business, supply chain, operations, information systems, finance, marketing, public administration, or a related field.
- Strong organization, attention to detail, written communication, and follow-through.
- Comfort working with spreadsheets, documents, shared files, and new software systems.
- Ability to manage deadlines, ask questions, accept feedback, and protect confidential information.
- Interest in technology partnerships, vendor operations, project coordination, data, or process improvement.
Skills
- Microsoft Teams & Outlook
- SharePoint / OneDrive
- Microsoft Excel
- Asana
- Dynamics 365 Business Central
- KSS Vendor Management System
- Vendor / Distributor Portals
- Approved AI tools
Location
- Remote
- New York
- New Jersey
- USA
Work Type
- Full-Time
- Part Time
- Remote
Experience Level
- Intern
Education Level
- Coursework in business, supply chain, operations, information systems, finance, marketing, public administration, or a related field
Salary/Compensations
- $17-22 Hourly
Benefits
- 401(k) company match up to 4%
- Flex Time (Unlimited) Paid Time Off (PTO)
- Healthcare QSEHRA Reimbursement for eligible full-time employees, including: Medical, Dental, Vision
- Paid corporate travel where required for business or client needs
- Opportunities for professional development and growth
- Complete trainings provided
About the Company
- At K Systems Solutions, we take a result-driven approach to technology, built on long-term client partnerships.
- We support organizations through IT staffing augmentation, systems engineering, and software and hardware solutions designed to deliver practical, measurable impact.
- We don’t just deliver solutions — we own outcomes.
- Core Values: Our values of transparency & trust, efficiency, process improvement, results-driven partnerships, people first, innovation, and customer service drive us.
- Strong Company Culture: To uphold one of our values of people first, we believe in creating a work environment where employees can thrive.
- Room for Growth & Impact: As a growing organization, every team member plays a meaningful role in shaping our future.
- We value fresh ideas, encourage innovation, and provide opportunities for employees to expand their skills, take on new responsibilities, and grow alongside the company.
- At KSS, you’re not just filling a role — you’re helping shape our future.
- We offer an environment where collaboration thrives, ideas are welcomed, and growth is encouraged.
- Join us and be part of the momentum driving KSS!