Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

Tailor your resume to this Bilingual Executive Assistant role.

Rezi rewrites your resume against Up With Women's job description. Free.

Resume score gauge reading 58 out of 100

Don't guess if your resume is good enough.

See how it scores against the Bilingual Executive Assistant posting at Up With Women — free, in seconds.

About the Role

Provide high-level executive support, coordinate organization-wide administrative functions, manage corporate travel, support governance and Board activities, assist with HR administration, and contribute to the implementation of strategic projects and organizational initiatives.

Responsibilities

Provide administrative support to the Leadership Team.
Manage calendars, scheduling, and meeting coordination.
Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up actions.
Support annual planning sessions and offsites.
Serve as a central administrative resource for the organization.
Maintain and improve administrative systems, processes, and workflows.
Maintain organizational records, templates, policies, forms, and documentation.
Manage incoming organizational inquiries and direct requests appropriately.
Support procurement and purchasing activities.
Coordinate operations of UWW/EXP’s offices.
Manage office supplies and equipment.
Assist with the planning and execution of staff gatherings, meetings, and organizational events.
Ensure office spaces remain organized, functional, and professional.
Manage and coordinate travel arrangements across the organization.
Book flights, accommodations, transportation, and conference registrations for staff, and leadership as required.
Prepare and distribute travel itineraries.
Serve as a point of contact for travel-related issues and changes.
Maintain travel records and supporting documentation.
Support recruitment activities.
Assist with onboarding and offboarding processes.
Prepare employment-related documentation and templates.
Maintain employee records and HR files in accordance with privacy requirements.
Support policy updates, employee communications, and learning initiatives.
Provide administrative support to the HR Manager and broader HR function as needed.
Support organizational projects and strategic initiatives alongside UWW/EXP Project Lead.
Coordinate project meetings, documentation, timelines, and deliverables.
Track project milestones and action items.
Prepare project status updates, reports, and presentations.
Support cross-functional collaboration to ensure successful project execution.
Conduct research and information gathering to support decision-making and organizational planning.
Coordinate Board of Directors meeting logistics.
Prepare Board and Committee packages as needed.
Maintain governance files, records, and documentation.
Perform other duties as assigned.

Requirements

Proven experience supporting leadership teams.
Experience coordinating projects and managing multiple priorities simultaneously.
Experience coordinating complex schedules, meetings, and travel arrangements.
Experience in a nonprofit, charitable, or mission-driven organization is considered an asset.
Experience supporting Board or governance functions is a strong asset.
Exceptional organizational and time-management skills.
Strong project coordination and administrative abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and project management tools.
Strong attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving and decision-making capabilities.
Ability to work independently while collaborating effectively with diverse stakeholders.
Occasional evening and weekend work to support Board meetings, events, and organizational priorities.

Skills

Exceptional organizational and time-management skills.
Strong project coordination and administrative abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and project management tools.
Strong attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving and decision-making capabilities.
Ability to work independently while collaborating effectively with diverse stakeholders.
Fluency in both English and French.

Location

Work Type

Hybrid
Occasional evening and weekend work

Experience Level

Proven experience supporting leadership teams.
Experience coordinating projects and managing multiple priorities simultaneously.
Experience coordinating complex schedules, meetings, and travel arrangements.

Education Level

Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.

Salary/Compensations

$68,000-$78,000

Benefits

Health Plan (Paramedical and Dental)
Health Spending Account
Group insurance (Life, Dependent Life, AD&D)
Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.)
Birthday off
Internal psycho-social resources
Access to one on one coaching as available
A positive and innovative office culture grounded in our core values of humanity, integrity, humour and results.

About the Company

Up with women/exponenti’elles (uww/exp) is a bold, values-driven organization with an ambitious vision for the future.
Named one of fast company’s 100 best workplaces for innovators 2026.
Building toward the next stage of our impact with purpose, creativity and a transformative strategy for where we’re going and what it will take to get there.
UWW/EXP is a national charity dedicated to helping women and gender diverse individuals experiencing low income build a sustainable pathway out of poverty and realize their full potential.
Currently serving in 5 provinces (British Columbia, Alberta, Ontario, Quebec and Nova Scotia) and growing.
UWW/EXP is committed to serving our clients in the official language of their choice, anywhere within our service areas.
We are a team of passionate, innovative professionals, many with lived experience of the intersecting issues of poverty.
We are flexible, pro-parent, pro-mental health, and pro-human.
Together, we take pride in cultivating a thriving and enjoyable workplace that values diversity, equity, and inclusion.

Equal Opportunity

UWW/EXP does not use AI to screen, assess or select applicants for this position.