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About the Role

This presents an exciting opportunity to be part of a collaborative, fast-paced and dynamic team within Cozen O’Connor LLP's Toronto office.

Responsibilities

Provide general administrative assistance to office management and others in the firm.
Draft, format, and refine documents and reports; produce and work within spreadsheets; and maintain statistics and databases.
Manage finance-related duties including processing invoices, producing expense reports, addressing vendor inquiries, and making bank deposits.
Liaise with vendors and agencies to facilitate office operations.
Maintain and update office operations procedure documents, checklists, and reference documents.
Provide support to assigned individuals, including managing calendars, maintaining reminder lists, making travel arrangements, and filing documents.
Assist with various projects, new processes, and initiatives.
Provide general assistance to legal practice assistants, clerks, and lawyers as directed.
Manage and maintain office supplies, consumables, and kitchen supplies, ensuring inventories are monitored, organized, and tracked.
Ensure the office space is well-maintained, organized, clean, and professional, particularly the reception area, client meeting rooms, and kitchen.
Report facilities or maintenance issues to the office manager and building management.
Coordinate with the office manager and IS department to maintain office technology equipment inventory.
Monitor printers, maintain consumables, and replace toner and paper.
Assist with scanning, copying, printing, binding, and other document production duties.
Provide daily relief for the receptionist and fill in when the receptionist is unavailable.
Assist with client meeting needs and events, including room setup/cleanup, guest support, catering coordination, and event planning.
Assist with marketing and business development events held at external venues.

Requirements

Minimum 1 year of previous administrative and/or clerical office assistant experience required, preferably in a professional services environment.
Strong organizational skills and proactive mindset to operate productively in a busy environment with competing priorities.
Highly effective written and verbal communication skills.
Excellent reading comprehension and proofreading skills.
Ability to work well with all levels of firm employees and effectively support clients, visitors, and vendors with a customer-service mindset.
Ability to work independently and as part of a team, taking initiative and applying sound judgment.
Attention to detail in all interactions and work product.
Discretion and ability to maintain confidentiality when handling sensitive information.
Strong knowledge of Microsoft Office Suite (Outlook, Word, and Excel).
Aptitude for quickly learning all firm software applications.
Flexibility to work occasional hours outside standard business hours, as required.
Ability to perform the physical requirements of the role, such as lifting office supplies and setting up meeting rooms, with or without accommodation.

Skills

Microsoft Office Suite (Outlook, Word, Excel)
Organizational skills
Communication skills (written and verbal)
Reading comprehension
Proofreading
Customer service
Teamwork
Initiative
Judgment
Attention to detail
Confidentiality
Adaptability

Location

Toronto

Work Type

Full-time
Onsite
Hybrid

Experience Level

Minimum 1 year of previous administrative and/or clerical office assistant experience

Salary/Compensations

$45,000 - $60,000
Eligible for an annual, discretionary bonus

Benefits

Competitive salaries
Annual discretionary bonuses
Comprehensive employer-paid benefits (extended health care, dental, vision, life insurance)
Short-term and long-term disability insurance
Parental leave benefits with 100% top-up for a portion of the leave
Group RRSP matching program
Commitment to health and wellness through employer-paid resources and a fitness reimbursement program
Paid vacation, sick and personal time
Monetary incentives for employee referrals
Continuing professional development opportunities and reimbursements
Work-life flexibility

About the Company

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms.
Offers full-service expertise in litigation, business law, and government relations.
Serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals.
Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions.
The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law.
Represents a broad array of leading global corporations and middle market companies.
Services clients' needs through 35 offices across two continents.
Consistently ranked among the top 100 law firms in America.
Received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers.
Dedicated to excellence and strives to achieve the right results for its clients.
Committed to fostering greater inclusion in the legal profession.
Values differences within the firm and believes a team with diverse perspectives and experience is necessary to provide high-quality legal service.
Actively welcomes applicants who have previously left the workforce and are looking to return to their careers; gaps in experience are not penalized.

Equal Opportunity

Cozen O’Connor is committed to providing accommodations during all phases of the hiring process.
Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.