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About the Role
The Senior AP Accountant is a key member of the Finance team responsible for accounts payable (AP) and payment processes. The role manages vendor invoice review and posting, AP aging, vendor reconciliations, payment preparation, AP-related close, and balance sheet reconciliations, and assists the Accounting Manager in implementing procure-to-pay (P2P), vendor onboarding, payment approval, and other key processes and controls.
Responsibilities
- Process or review vendor invoices for completeness, accuracy, and accounting treatment.
- Match POs, goods receipts / service completion, invoices, and approvals under Company P2P procedures.
- Monitor timely invoice posting and identify duplicates, pricing errors, missing support, cut-off issues, and unusual transactions.
- Prepare payment lists and supporting packages based on contracts, payment terms, AP aging, payment calendar, and approval status.
- Review amounts, vendor banking details, payment methods, entities, approval authority, and supporting documentation.
- Assist with ACH / wire / check processes and post-payment verification.
- Perform or review vendor statement reconciliations against the AP ledger, credit memos, unpaid invoices, and payment records.
- Follow up on aged invoices, debit / credit balances, prepayments, vendor credits, duplicate payments, and disputes.
- Help maintain vendor master data, including complete W-9s, tax and banking information, and other required records.
- Complete AP close activities under the close calendar, including cut-off, identification of unrecorded invoices, required expense / AP accruals, reclassifications, and adjustments.
- Reconcile AP, accrued liabilities, prepayments / vendor deposits, and other assigned balance sheet accounts monthly.
- Analyze AP aging, unusual debit balances, aged items, and monthly movements.
- Execute key controls for vendor onboarding, PO / invoice / receiving matching, invoice approval, payment approval, vendor bank verification, and segregation of duties.
- Check AP / payment support and approval evidence for completeness.
- Identify control weaknesses, duplicate work, and efficiency issues in AP / P2P.
- Participate in NetSuite ERP and AP / payment system testing, data migration, vendor master cleanup, open AP imports, and go-live preparation.
- Validate key data flows and interfaces for PO-to-bill, AP subledger-to-GL, payments, and vendor credits.
- Support AP automation, electronic approvals, standardized vendor documentation, and reporting improvements.
- Support external audits, tax reviews, and special examinations.
- Communicate effectively with Procurement / Merchandising, Operations, SCM, GL, Tax, Treasury, IT, and vendors to resolve issues.
- Guide junior AP staff within the role’s expertise, review workpapers, and share AP / P2P practices.
Requirements
- At least 5 years of accounting, audit, or finance experience.
- Solid AP, payment, vendor reconciliation, and month-end close experience.
- Multi-entity, chain retail / consumer industry, or high-growth company experience preferred.
- Proficiency in Excel.
- ERP / NetSuite, AP automation, or banking payment system experience preferred.
- Strong integrity, accountability, and attention to detail.
- Alert to payment risks and unusual data.
- Strong reconciliation, issue identification, and problem-solving skills.
- Able to work independently under strict deadlines.
- Able to communicate effectively across departments and with vendors.
Skills
- Accounts Payable (AP)
- Payment Processes
- Vendor Invoice Review
- Vendor Reconciliation
- Payment Preparation
- AP Aging
- Balance Sheet Reconciliation
- Procure-to-Pay (P2P)
- Vendor Onboarding
- Payment Approval
- NetSuite
- Excel
- AP Automation
- Banking Payment Systems
Location
- On-Site
Work Type
- Full-Time
Experience Level
- Senior
- 5+ years
Education Level
- Bachelor's degree or higher in accounting, finance, auditing, or a related field.
- CPA, Chinese CPA, or equivalent professional qualification preferred.
Salary/Compensations
- $35 per hour
Benefits
- 401(k) & 401(k) matching
- Paid Sick Leave
- Employee discount
- Health insurance
- Paid Time Off
- Quarterly Performance Bonus