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About the Role
As an Assistant Facilities Manager, you will play a vital role in ensuring the buildings within your care are safe, secure, and fully operational for staff, residents, and visitors. This is a hands-on role with a wide remit, focusing on delivering a high-quality facilities management service.
Responsibilities
- Take ownership of regular site visits, inspections, audits, and risk assessments.
- Ensure health and safety compliance, including planning fire drills and maintaining evacuation records.
- Keep emergency plans and site maps up to date.
- Lead Building User Group (BUG) meetings as the key liaison for occupiers.
- Collaborate with technical and compliance colleagues to interpret survey results and monitor works.
- Monitor planned preventative maintenance (PPM) and manage arising works.
- Hold contractors accountable for delivering their obligations and meeting compliance standards.
- Conduct site security reviews.
- Manage data, including TF Cloud systems.
- Resolve issues and report on performance.
- Problem-solve operational challenges.
- Support a performance-focused culture across the FM team and contractors.
- Meet regularly with contractors on-site to address service issues and ensure improvements.
Requirements
- Solid experience in both hard and soft facilities management.
- Proven ability to manage building services.
- Experience overseeing FM contractors.
- Ability to deliver a wide range of operational and compliance-based tasks.
- Experience in contract management.
- Experience setting operational objectives.
- Experience assessing the value of minor works.
- Experience managing FM projects.
- Comfortable carrying out health, safety, and security audits.
- Understanding of good contractor performance.
- Detail-oriented with a focus on delivering value for money.
- Strong stakeholder management and communication skills.
- Ability to work with a range of people, including technical contractors and building users.
- Ability to present information clearly to various audiences.
- Ability to listen, understand other perspectives, and build positive relationships.
- Highly organised and proactive.
- Confident inputting and managing data across systems.
- Ability to use reports to drive activity.
- Good general IT skills.
- Ability to keep records accurate and up to date.
Skills
- Facilities Management
- Health and Safety Compliance
- Contract Management
- Stakeholder Management
- Communication
- IT Systems Management
- Data Management
- Problem-Solving
- Performance Reporting
Location
- Westminster City Hall, 64 Victoria Street, Westminster, SW1E 6PH
Work Type
- Permanent
- Full-time
Experience Level
- Negotiable depending upon experience
Education Level
- Ideally, hold or be working towards a professional FM qualification such as IWFM, IOSH, or NEBOSH.
Salary/Compensations
- £35,493 - £38,748 per annum
Benefits
- Flexible working patterns
- Agile working
About the Company
- At Westminster City Council, we listen to the voices and experiences of our residents and our people.
- We are home to more than 200,000 residents from all backgrounds, over 50,000 vibrant and vital businesses and three-quarters-of-a-million people work in Westminster.
- Westminster City Council is one in which our communities are at the heart of our decision-making and help to determine the city’s future.
- By working directly with our communities and other partners, we can build a more inclusive city that celebrates our diverse communities, and where residents, workers and visitors from all backgrounds will feel welcome and safe.
- At Westminster City Council, we pride ourselves on being an inclusive workplace and employer of choice.
- We encourage and welcome applications from people from all backgrounds and aim to have a workforce that, at all levels, represents the communities we serve.
- We champion equality, diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued, has a sense of belonging and is empowered to be their best, that is Our Westminster Way.
Equal Opportunity
- Westminster City Council is committed to supporting Care Leavers into the workplace.
- Care Leavers seeking their first job and who wish to be considered under our scheme, will automatically be invited to interview should they meet the essential criteria for the role.
- The Council is a Disability Confident Employer.
- If you have declared a disability in your application, we guarantee an interview if you meet the essential criteria of the job.
- If you are invited for interview, you will be asked if you need any reasonable adjustments in order to attend, and we will make these wherever possible.